Property Management Operations & Client Relations Coordinator

BXP, Inc.; New York (NY); On-site; USD 67,000 - 84,000; Full time

Job summary

BXP, Inc. is seeking a Property Management Coordinator in New York to assist with day-to-day operations and client relations for the assigned property portfolio.

You will coordinate client requests and maintenance services while serving as the primary contact for client services. Key tasks include handling purchase orders, vendor invoices, accounts payable, and budget input, plus coordinating contractor scheduling and maintaining vendor records.

Qualifications

• High school diploma or equivalent required; Bachelor’s degree preferred.
• 0–3 years of customer service experience; experience in property/real estate management is desirable.
• Proven customer service and problem-solving skills.
• Excellent written and verbal communication; able to work under pressure.
• Proficient with Microsoft Office applications.

Responsibilities

• Create purchase orders and service contracts; process vendor invoices per contracts and budgets.
• Process accounts payable to avoid budget variances.
• Review invoices and contact vendors on questionable billings.
• Track sustainability metrics for the portfolio (waste, energy, water).
• Maintain insurance certificates for contractors.
• Set up new vendors.
• Schedule contractor work and coordinate with clients.
• Provide administrative support and input data for property budgets.
• Assist with contract documentation and internal-controls compliance.

Skills

Customer service

Communication

Microsoft Office

Education

High school diploma or equivalent

Bachelor's degree preferred

Job description

BXP, Inc. is seeking a Property Management Coordinator in New York to assist with day-to-day operations and client relations for the assigned property portfolio.

You will coordinate client requests and maintenance services while serving as the primary contact for client services. Key tasks include handling purchase orders, vendor invoices, accounts payable, and budget input, plus coordinating contractor scheduling and maintaining vendor records.