Property Management Assistant: Admin & Accounting Support

Valcor Commercial Real Estate; San Antonio (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Valcor Commercial Real Estate is seeking an Assistant Property Manager to support day-to-day administration and ensure well-managed, profitable properties for owners and tenants.

You will assist Property Managers and Accountants, handle lease-insurance compliance, data entry in AppFolio and Excel, and help prepare monthly financial reports. The role requires strong communication, organization, and teamwork in a fast-paced environment.

Qualifications

• Excellent communication and organizational skills.
• Ability to multi-task in a fast-paced environment and be detail-oriented with procedures and paperwork.
• Must present a neat, professional and positive image at all times.
• Must be able to work well in a team environment.
• Administrative duties in property management and accounting.

Responsibilities

• Promptly and regularly assist Property Managers and Accountants with their associated duties as requested.
• Collect and maintain full compliance per lease requirements of tenants’ and vendors’ insurance certificates.
• Prepare and mail correspondence, while maintaining records of all correspondence.
• Scanning, saving, and filing of property management and accounting records.
• Property inspections including photographing.
• Answer incoming calls and greet guests.
• Maintain current records of all property, tenant, and vendor contacts.
• Data entry as required in AppFolio and Excel.
• Receiving and distributing mail to property managers and accountant.
• Maintains a system of organized electronic records per the company’s protocol.
• Assist with scheduled maintenance and maintenance requests.
• Maintain property management reimbursements.
• Must present a neat, professional and positive image at all times.
• Superior communication and organizational skills required.
• Ability to multi-task in a fast-paced environment and be detail-oriented with procedures and paperwork.
• Must be able to work well in a team environment.
• Other duties as needed, including but not limited to the following: recording & depositing rent collections and assisting in preparing the monthly financial reports

Skills

Communication

Organization

Multi-tasking

Attention to detail

Teamwork

Professional image

Tools

AppFolio

Excel

Job description

Valcor Commercial Real Estate is seeking an Assistant Property Manager to support day-to-day administration and ensure well-managed, profitable properties for owners and tenants.

You will assist Property Managers and Accountants, handle lease-insurance compliance, data entry in AppFolio and Excel, and help prepare monthly financial reports. The role requires strong communication, organization, and teamwork in a fast-paced environment.