Property Management Administrative Pro

FirstService Residential; Atlanta (GA); On-site; USD 44,000 - 60,000; Full time

Job summary

FirstService Residential in Atlanta is seeking an Administrative Assistant to provide wide-ranging office and staff support for property management operations, payroll assistance, budgeting, and records control.

You will work with the Property Manager and Board to prepare reports, notices, and resident information; manage supplier records and invoicing; and help with meetings and communications.

Qualifications

• Associates degree or equivalent combination of education and experience.
• 3–5+ years of related work experience.
• Computer literacy: Intermediate proficiency in Microsoft Windows software.
• Must possess strong administrative background.
• Strong working knowledge of customer service principles and practices.
• Excellent interpersonal, office management and communications skills.
• Self-starter with excellent communication, interpersonal and customer service and telephone skills.

Responsibilities

• Coordinates collection and preparation of operating reports such as time-and-attendance records, terminations, and new hires.
• Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.
• Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager’s review and approval.
• Maintains, updates, and coordinates resident information in computer database monthly; provides this information to the Property Manager, Board of Directors, and valet desk.
• Keeps track of insurance certificate requests; maintains insurance records for vendors and unit owners.
• Maintains supply closet; requests all office supplies and equipment following established purchasing procedures.
• Opens and distributes mail, processes accounts payable invoices with work orders and receiving tickets; codes invoices for approval.
• Sets up meetings for Board Approval process.
• Keeps packages updated with memos and policies as required.
• Prepares resident information packages requiring Board approval (e.g., Architectural Modification).
• Coordinates receipt of closing statements or warranty deeds to file and forward to corporate A/R for address changes.
• Maintains inventory of common area keys, transmitters and key fobs for residents; maintains log for purchases.
• Follows safety procedures and maintains a safe work environment.
• Other duties as required.

Skills

Associates degree

Administrative experience

Customer service

Interpersonal skills

Communication skills

Self-starter

Education

Associates degree in business

Tools

Microsoft Windows

Job description

FirstService Residential in Atlanta is seeking an Administrative Assistant to provide wide-ranging office and staff support for property management operations, payroll assistance, budgeting, and records control.

You will work with the Property Manager and Board to prepare reports, notices, and resident information; manage supplier records and invoicing; and help with meetings and communications.