Property Management Administrative Specialist

FirstService Residential; Orange Beach (FL); On-site; USD 42,000 - 46,000; Full time

Benefits offered by this job

Comprehensive benefits

401k with company match

Paid holidays

Job summary

FirstService Residential is seeking an Administrative Assistant to provide a wide range of administrative support for property management and association operations. Responsibilities include managing reports, resident information, vendor records, and communications, with a strong focus on customer service and organization.

The role requires an associate degree or equivalent experience, 3–5+ years in a related role, and proficiency in Microsoft Windows.

Qualifications

• Associates degree with concentration in business preferred, or equivalent combination of education and experience.
• Three (3) to Five (5) plus years of related work experience.
• Computer literacy: Intermediate proficiency in Microsoft Windows software.

Responsibilities

• Coordinate collection and preparation of operating reports and new hires.
• Ensure the telephone is answered properly and messages are handled courteously and timely.
• Prepare management and committee reports and board notices for review and approval.

Skills

Customer service

Interpersonal skills

Administrative background

Telephone skills

Education

Associate degree in business

3–5+ years of related experience

Tools

Microsoft Windows

Job description

FirstService Residential is seeking an Administrative Assistant to provide a wide range of administrative support for property management and association operations. Responsibilities include managing reports, resident information, vendor records, and communications, with a strong focus on customer service and organization.

The role requires an associate degree or equivalent experience, 3–5+ years in a related role, and proficiency in Microsoft Windows.