Property Management Admin Specialist

FirstService Residential; Orlando (FL); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Full benefits package

401k with company match

Paid holidays

Job summary

FirstService Residential is seeking an Administrative Assistant to provide a wide range of administrative support for property management operations. You will assist with payroll, budgets, records, and reports for the association, and help with emergencies and daily office tasks.

The role requires strong administrative background, 3–5+ years of related experience, and excellent customer service and communication skills.

Qualifications

• Associates degree with concentration in business preferred or equivalent experience.
• 3–5+ years of related administrative work experience.
• Proficient in Microsoft Windows and general office software.
• Strong administrative background and excellent customer service orientation.
• Excellent interpersonal, communication, and organizational skills.

Responsibilities

• Coordinate collection and preparation of operating reports (time and attendance, terminations, new hires).
• Answer phones, relay messages promptly and courteously.
• Prepare management and committee reports and meeting notices for approval.
• Maintain and update resident information in the database monthly and share with PM/Board.
• Track insurance records and maintain vendor and owner records.
• Manage office supplies and purchasing per procedures.
• Process invoices and code for PM review; handle mail distribution.
• Arrange Board-approved meetings and update memos/policies as needed.
• Coordinate closing statements or warranties for maintenance files with A/R.
• Maintain keys, transmitters, and fobs inventory and related logs.
• Follow safety procedures and support a safe work environment.
• Other duties as required.

Skills

Associate degree in business

Administrative experience

Customer service

Interpersonal skills

MS Windows proficiency

Education

Associates degree (business preferred)

Tools

Microsoft Windows

Job description

FirstService Residential is seeking an Administrative Assistant to provide a wide range of administrative support for property management operations. You will assist with payroll, budgets, records, and reports for the association, and help with emergencies and daily office tasks.

The role requires strong administrative background, 3–5+ years of related experience, and excellent customer service and communication skills.