Property Management Administrative Assistant — Competitive Pay + Bonus

Hines; New York (NY); On-site; USD 70,000 - 91,000; Full time

Benefits offered by this job

3% Bonus Pool

Job summary

Hines is seeking an Administrative Assistant - Property Management in New York to support a team with scheduling, invoicing, and vendor coordination, delivering excellent service to tenants and colleagues.

The role requires strong Microsoft Office and Excel skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Compensation ranges from $70,000 to $91,000 plus a 3% bonus pool and comprehensive benefits.

Qualifications

• High school diploma or equivalent; Bachelor's degree preferred.
• Two+ years of administrative support in a professional office.
• Advanced knowledge of Microsoft Office; strong Excel; Coupa preferred.
• Budgeting and invoice coding experience preferred.
• Primarily indoors with occasional outdoor time; overtime as needed.
• Ability to manage Conference Room reservations.
• Process COIs and vendor lists; assist LOB requests.

Responsibilities

• Respond to tenant questions and requests via phone, email, and ticketing system
• Maintain calendars and coordinate meetings and special events for multiple teams
• Code invoices
• Assist with projects as assigned by Property Manager, Engineering Manager, and Property Accountant
• Provide excellent customer service in a fast-paced environment

Skills

Customer service

Attention to detail

Administrative support experience

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Office

Excel

Coupa

Job description

Hines is seeking an Administrative Assistant - Property Management in New York to support a team with scheduling, invoicing, and vendor coordination, delivering excellent service to tenants and colleagues.

The role requires strong Microsoft Office and Excel skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Compensation ranges from $70,000 to $91,000 plus a 3% bonus pool and comprehensive benefits.