On-Site Admin Assistant - Property Management | $70k+ Bonus

Life Time; Greenwich (CT); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Bonus pool

Job summary

Hines is seeking an Administrative Assistant - Property Management to support a property management team on-site in Greenwich, CT. You will respond to tenant inquiries, code invoices, and assist with projects from Property Manager, Engineering Manager, and Property Accountant.

The role requires strong Microsoft Office and Excel skills, and experience with invoice coding and vendor coordination. This full-time position offers a compensation of $70,000–$80,000 with a 3% bonus pool and is conducted

Qualifications

• Two or more years in an administrative support role in a professional office environment.
• Advanced knowledge of Microsoft Office and strong Excel experience.
• Coupa experience preferred.
• Budgeting and invoice coding experience preferred.
• Work indoors most of the time with occasional outdoor tasks.

Responsibilities

• Respond to tenant questions via phone, email, and work order system.
• Code and process invoices.
• Assist with projects by Property Manager, Engineering Manager, and Property Accountant.
• Provide excellent customer service in a dynamic, fast-paced environment.
• Issue and track contracts pre-negotiated by Property Manager or Engineering Manager.
• Process expense reports.
• Maintain calendars and coordinate meetings and events for the team.
• Coordinate in-house and outside vendor services related to property management operations.

Skills

Administrative support

Customer service

Vendor coordination

Education

High School Diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office

Excel

Coupa

SharePoint

Job description

Hines is seeking an Administrative Assistant - Property Management to support a property management team on-site in Greenwich, CT. You will respond to tenant inquiries, code invoices, and assist with projects from Property Manager, Engineering Manager, and Property Accountant.

The role requires strong Microsoft Office and Excel skills, and experience with invoice coding and vendor coordination. This full-time position offers a compensation of $70,000–$80,000 with a 3% bonus pool and is conducted