Administrative Coordinator

Ascend Talent Solutions; Walnut Creek (CA); On-site; USD 39,950 - 41,328; Full time

Benefits offered by this job

PTO

Medical

Dental

Vision

Job summary

A talent solutions firm in Walnut Creek is seeking an experienced Administrative Coordinator to support the property management team. Responsibilities include handling tenant issues, preparing lease files, and ensuring compliance of insurance certificates. Ideal candidates will have a background in commercial real estate and strong customer service skills. This role offers competitive hourly compensation and opportunities for professional development.

Qualifications

• 2 years of previous Administrative Coordinator experience with commercial real estate experience is a plus.
• Professional, reliable, and flexible with a positive attitude.
• Ability to communicate well in both written and verbal forms.

Responsibilities

• Answering phones and assisting tenants with work orders.
• Preparing and updating lease files ensuring completeness.
• Managing all certificates of insurance for compliance.

Skills

Customer service skills

Attention to detail

Proficient in Microsoft Word

Proficient in Microsoft Excel

Proficient in Microsoft Outlook

Education

Bachelor’s degree preferred

Tools

MRI

Timberline

Yardi

Job description

Overview

Director Of Operations at Ascend Talent Solutions

Our client is an international commercial real estate developer, owner and manager! The company has an extraordinary team of passionate professionals who promote within and are dedicated to cultivating careers for exceptional talent.

Job Description

The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful Administrative Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Administrative Coordinator include the following:

Responsibilities Include:

• Answering phones, greeting visitors, assisting tenants with work orders and providing administrative support to the property and asset management team.
• Preparing and updating lease files and abstracts for all tenants ensuring completeness and accuracy.
• Managing and tracking all certificates of insurance ensuring that all coverage levels are in compliance with building standards.
• Coding and entering invoices into the accounting system, MRI, Timberline, Yardi.
• Composing and sending tenant communications to include events, building updates, rent statement information, and specific building issues.
• Planning and supporting tenant appreciation events will be a quarterly responsibility for the Administrative Coordinator.

Position Requirements

• 2 years of previous Administrative Coordinator experience with commercial real estate experience a real plus!
• Highly proficient in Microsoft Word, Excel, and Outlook.
• Professional, reliable, flexible and have a positive, can-do attitude.
• Excellent attention to detail with strong customer service skills and ability to prioritize.
• Ability to communicate well in both written and verbal communication forms.
• Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects.

Education

• Bachelor’s degree preferred or similar work experience
• PTO, PST, Medical, Dental, and Vision

Compensation

• $29.00/hr - $30.00/hr