Property Admin Coordinator: Tenant Relations & Reporting

Ascend Talent Solutions; San Francisco (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

Ascend Talent Solutions is seeking an Administrative Coordinator in San Francisco, California. This role involves supporting the property management team with reporting, customer service, and administrative tasks. Responsibilities include managing tenant communications, preparing lease files, and tracking insurance compliance. Ideal candidates will have a bachelor’s degree or equivalent experience and at least 2 years as an Administrative Coordinator, preferably in commercial real estate. Proficiency in Microsoft Office and strong communication skills are essential.

Qualifications

• 2 years of previous Administrative Coordinator experience with commercial real estate experience is beneficial.
• Professional, reliable, flexible with a positive attitude.
• Ability to communicate well in both written and verbal forms.

Responsibilities

• Answer phones, greet visitors, and provide administrative support.
• Prepare and update lease files and abstracts for tenants.
• Manage and track all certificates of insurance for compliance.
• Code and enter invoices into the accounting system.
• Compose and send tenant communications regarding events and updates.
• Plan and support quarterly tenant appreciation events.

Skills

Customer service skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Attention to detail

Education

Bachelor’s degree preferred

Tools

MRI

Timberline

Yardi

Job description

Ascend Talent Solutions is seeking an Administrative Coordinator in San Francisco, California. This role involves supporting the property management team with reporting, customer service, and administrative tasks. Responsibilities include managing tenant communications, preparing lease files, and tracking insurance compliance. Ideal candidates will have a bachelor’s degree or equivalent experience and at least 2 years as an Administrative Coordinator, preferably in commercial real estate. Proficiency in Microsoft Office and strong communication skills are essential.