Property Management Admin Assistant

US AMR-Jones Lang LaSalle Americas, Inc.; Rosemont (IL); On-site; USD 56,000 - 67,000; Full time

Benefits offered by this job

401(k) plan with matching companycon​t

Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Early access to earned wages through?+

Job summary

JLL in Rosemont, IL is seeking a Property Associate to serve as the primary administrative contact for an Office property or portfolio, providing accounting and financial support, maintaining tenant relations and delivering superior customer service.

This entry-level role offers the opportunity to launch a career in commercial property management, with on-site presence and a range of duties including data entry, AP/AR, vendor coordination, monthly reports, and lease administration.

Qualifications

• Bachelor's degree in Business, Real Estate, Communications, or related field.
• 1-2 years of work experience in an office environment, preferably in commercial real estate or property management.
• 1-2 years of work experience in a customer service or customer-facing position.
• Strong written and verbal communication skills.
• Excellent organizational skills with ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Positive attitude with eagerness to grow within the commercial real estate industry.
• This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Responsibilities

• Provide exceptional customer service to tenants by responding to inquiries, processing service requests, and coordinating resolution of maintenance issues.
• Support property management team with administrative tasks including data entry, document preparation, and maintenance of property records and databases.
• Process Accounts Payable (AP) and Accounts Receivable (AR), certificates of insurance (COIs), code invoices and complete other financial tasks.
• Assist with vendor coordination and work order management to ensure timely completion of maintenance and repair activities.
• Help prepare monthly reports, financial summaries, and property performance updates for senior management and clients.
• Support lease administration activities including tenant move-in processes, document filing, and communication coordination.
• Assist with tenant events, building communications, and community engagement initiatives to enhance tenant experience.
• Provide backup support for reception duties, mail distribution, and general office operations as needed.
• All other tasks which may be required to comply with Property Management Agreements, local ordinances, or as necessary to ensure property operations.

Skills

Customer service

Communication

Organizational skills

Education

Bachelor's degree in Business, Real Estate, Communications, or related field

Job description

JLL in Rosemont, IL is seeking a Property Associate to serve as the primary administrative contact for an Office property or portfolio, providing accounting and financial support, maintaining tenant relations and delivering superior customer service.

This entry-level role offers the opportunity to launch a career in commercial property management, with on-site presence and a range of duties including data entry, AP/AR, vendor coordination, monthly reports, and lease administration.