Industrial Property Administration Associate

JLL; Indianapolis (IN); On-site; USD 33,000 - 40,000; Full time

Benefits offered by this job

401(k) plan

Medical, Dental & Vision Care

Paid parental leave

Job summary

JLL in Indianapolis is seeking a Property Associate to serve as the primary administrative contact for an Industrial portfolio and provide accounting and financial support while maintaining positive tenant relations. This entry-level role offers a clear path to grow within commercial property management on-site.

The position involves AP/AR processing, data entry, document preparation, and coordination of vendor activities.

Qualifications

• Bachelor's degree in Business, Real Estate, Communications, or related field.
• 1-2 years of work experience in an office environment, preferably in commercial real estate or property management.
• 1-2 years of work experience in a customer service or customer-facing position.
• Strong written and verbal communication skills.
• Excellent organizational skills with ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Positive attitude with eagerness to grow within the commercial real estate industry.

Responsibilities

• Provide exceptional customer service to tenants by responding to inquiries, processing service requests, and coordinating resolution of maintenance issues.
• Support property management team with administrative tasks including data entry, document preparation, and maintenance of property records and databases.
• Process Accounts Payable (AP) and Accounts Receivable (AR), certificates of insurance (COIs), code invoices and complete other financial tasks.
• Assist with vendor coordination and work order management to ensure timely completion of maintenance and repair activities.
• Help prepare monthly reports, financial summaries, and property performance updates for senior management and clients.
• Support lease administration activities including tenant move-in processes, document filing, and communication coordination.
• Assist with tenant events, building communications, and community engagement initiatives to enhance tenant experience.
• Provide backup support for reception duties, mail distribution, and general office operations as needed.

Skills

Customer service

Organization / multitasking

Written & verbal communication

Interpersonal skills

Education

Bachelor's degree in Business, Real Estate, Communications, or related field

Job description

JLL in Indianapolis is seeking a Property Associate to serve as the primary administrative contact for an Industrial portfolio and provide accounting and financial support while maintaining positive tenant relations. This entry-level role offers a clear path to grow within commercial property management on-site.

The position involves AP/AR processing, data entry, document preparation, and coordination of vendor activities.