Property Management Admin Assistant

AppleOne Employment Services; Los Angeles (CA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Sick pay

Job summary

AppleOne Employment Services in Los Angeles is seeking an organized administrative assistant to support a property management team. You will answer phones, greet visitors, manage mail, and maintain accurate tenant and property records.

Responsibilities include coordinating appointments, preparing reports, handling tenant inquiries, and communicating with vendors. You will assist with both residential and commercial lease related tasks and help ensure smooth daily operations.

Qualifications

• Experience providing day-to-day administrative support to a property management team.
• Ability to answer phone calls, greet visitors, and sort mail.
• Experience maintaining accurate property and tenant records and using property management software.
• Ability to coordinate appointments, meetings and property-related activities.
• Prepare correspondence, reports, and other documentation.
• Communicate with vendors regarding services, maintenance and scheduling.

Responsibilities

• Provide day-to-day administrative support to the property management team.
• Answer phone calls, greet visitors, and sort mail.
• Assist with tenant communications, inquiries, and follow-up.
• Maintain accurate and up-to-date property and tenant records, databases and property management software.
• Coordinate appointments, meetings, and property-related activities.
• Prepare correspondence, reports, and other documentation.
• Communicate and coordinate with vendors regarding services, maintenance and scheduling.
• File invoices, track office supplies, and manage calendars.
• Prepare routine management, board, or financial reports.
• Support general office operations and assist with additional administrative duties as needed.
• Residential: Process rental applications, background checks, and lease renewals; post rent collections and late notices; coordinate move-in/move-out inspections; handle resident service requests.
• Commercial: Assist with lease administration, abstracting and tracking dates; CAM reconciliations and tenant bill-backs; coordinate vendor service agreements; communicate building rules and COI compliance.

Job description

Schedule

• Monday–Friday
• 8:30 AM–5:00 PM

Key Responsibilities

• Provide day-to-day administrative support to the property management team.
• Answer phone calls, greet visitors, and sort mail.
• Assist with tenant communications, inquiries, and follow-up.
• Maintain accurate and up-to-date property and tenant recordsdatabases and property management software.
• Coordinate appointments, meetings, and property-related activities.
• Prepare correspondence, reports, and other documentation.
• Communicate and coordinate with vendors regarding services, maintenance and scheduling.
• File invoices, track office supplies, and manage calendars.
• Prepare routine management, board, or financial reports.
• Support general office operations and assist with additional administrative duties as needed.

Residential Specific Duties

• Process residential rental applications, background checks, and lease renewal's.
• Post rent collections, issue late notices, and log receipts.
• Coordinate move-in and move-out property inspections.
• Handle resident service requests and community rule inquiries.

Commercial Specific Duties

• Assist with commercial lease administration, abstracting, and tracking critical dates (e.g., escalations, expirations).
• Help track complex common area maintenance (CAM) reconciliations and tenant bill-backs.
• Coordinate vendor service agreements for large-scale building operations (security, HVAC, janitorial).
• Communicate with business tenants regarding building rules, parking allocations, and certificate of insurance (COI) compliance.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.