Lease Administrator

Lincoln Property Company; Birmingham (AL); On-site; USD 50,000 - 65,000; Full time

Job summary

Lincoln Property Company is seeking a Lease Administrator in Birmingham, Alabama. The role focuses on day-to-day lease compliance and administration for company-owned and third-party assets. Responsibilities include coordinating with property managers, preparing lease documents, and monitoring tenant issues.

The ideal candidate will have at least 2 years of experience in lease administration or as a paralegal with real estate exposure, possess strong organizational and communication skills, and be proficient in Microsoft Word, Excel, and Outlook.

Qualifications

• Prefer 2+ years’ experience in lease administration for a commercial real estate development company or paralegal with real estate exposure.
• Strong service orientation – ability to interface with all business groups.
• Detail oriented with strong organizational skills.
• Excellent written and oral communication skills.
• Ability to effectively handle multiple tasks simultaneously.
• Manage time effectively to accomplish goals.
• Exhibit high motivation and willingness to do what it takes to get the job done.

Responsibilities

• Responsible for day-to-day lease compliance and administration functions.
• Coordinate information flow between property managers and other stakeholders.
• Prepare lease summaries, abstracts, and similar documents.
• Monitor landlord and tenant lease compliance.
• Assist with resolution of tenant issues with various teams.
• Prepare and distribute SNDAs and estoppel certificates.
• Enter tenant insurance requirements into monitoring software.

Skills

Detail oriented

Excellent written and oral communication skills

Proficient in Microsoft Word

Proficient in Excel

Proficient in Outlook

Strong organizational skills

Ability to handle multiple tasks

Strong service orientation

Education

2+ years in lease administration or paralegal experience

Job description

Responsible for day-to-day lease compliance and administration functions for portfolio of company-owned and third party assets.

PRINCIPAL JOB ACTIVITIES:

• Daily interaction with and coordination of information flow between property managers, leasing agents, property accountants and property owners.
• Preparation of lease summaries, abstracts, commencement date agreements and similar documents.
• Monitoring and coordination of landlord and tenant lease compliance.
• Review leases and related documents.
• Conducting lease research and interpretation relative to landlord inquiries, lender inquiries, tenant issues and billing, as needed.
• Assist with resolution of tenant issues, including, but not limited to, audit and billing disputes, tenant A/R issues and tenant lease compliance failures, with property management, property accounting, legal and leasing teams, as requested.
• Preparation and distribution of SNDAs and estoppel certificates.
• Receipt, review, processing and resolution of tenant requests, notices, inquiries and correspondence.
• Preparation and transmittal of landlord notices, correspondence, inquiries.
• Coordination and tracking of space delivery, tenant opening, rent commencement, measurement certification, space surrender and lease termination.
• Coordination of tenant account set-up and modification in accounting and legal systems.
• Status monitoring and reporting for all pending lease transactions.
• Coordination and monitoring of tracking efforts relative to lease restrictions, occupancy status, co-tenancy compliance, kick-out status.
• Assist in due diligence and other special projects, as assigned.
• Prepare accurate and complete reports, monthly, quarterly, annually, and as otherwise requested.
• Update and maintain lease files and tenant records.
• Coordination of square footage information and certification with construction and accounting departments.
• Reconciliation of square footages, postal addresses, suite and space information.
• Enter tenant insurance requirements from leases into certificate monitoring software.
• Monitor and track exclusives and prohibited uses set out in leases.

REQUIREMENTS:

• Prefer 2+ years’ experience in lease administration for a commercial real estate development company or 2+ years as a paralegal with real estate exposure
• Strong service orientation – ability to interface with all business groups
• Detail oriented with strong organizational skills
• Excellent written and oral communication skills
• Ability to effectively handle multiple tasks simultaneously
• Manage time effectively in order to accomplish goals
• Exhibit high motivation and a willingness to do whatever it takes to get the job done
• Proficient in Microsoft Word, Excel and Outlook

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.