Assistant Property Manager

SHP Management Corp.; Haverhill (MA); On-site; USD 44,000 - 52,000; Full time

Job summary

SHP Management Corp. in Massachusetts is seeking an Assistant Property Manager to support property administration.

You will handle clerical tasks, answer phones, greet tenants and visitors, and assist the Property Manager with reporting and daily operations. Responsibilities include collecting rent and documenting delinquencies, coordinating move-ins/move-outs, assisting with inspections, and preparing records for the main office and state agencies.

Qualifications

• High School graduate or equivalent.
• Two years working in an administrative position.
• Project-based Section 8 or tax credit experience.
• Demonstrated competency with Microsoft Office; Real Page, YARDI or other property management software required.

Responsibilities

• Assists the Property Manager in daily operations and reporting.
• Collects and records rent; follows up on delinquencies.
• Coordinates tenant move-ins and move-outs; assists with inspections.
• Handles clerical duties and maintains property records.
• Responds to tenant complaints in a timely manner.

Skills

Administrative experience

Time management

Tenant relations

Education

High School diploma or equivalent

Tools

Microsoft Office

Real Page

YARDI

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Assistant Property Manager

Salary Range: $32.00 To $38.00 Hourly

POSITION SUMMARY

The Assistant Property Manager provides clerical support for the administration of the property, including answering telephones, greeting tenants and visitors, typing, filing and preparation of reports. This position reports the Property Manager of the property.

ESSENTIAL FUNCTIONS

Duties may include, but are not limited to assisting the Property Manager in the following areas:

• Recommends and carries through the eviction process when necessary and approved by the main office.
• Collects and records rent and follow‑up on delinquencies.
• Assists in drawing up specifications and putting bids out to contractors on recommended work as needed and approved by main office.
• Preparation and completion of records and files and any other reports required for the property by the main office and/or state agency.
• Coordination of tenant move‑ins and move‑outs in a timely manner.
• Performs annual unit inspections or more frequent inspections as required, and assists state agency or any other 3rd party with required inspections.
• Handles tenant complaints and following up in a timely manner.
• Responsible for all clerical duties associated with this position.

QUALIFICATIONS: SKILLS & ABILITIES

• High School graduate or equivalent
• Two years working in an administrative position
• Project-based Section 8 or tax credit experience
• Demonstrated competency with Microsoft Office; Real Page, YARDI or other property management software required
• Ability to accept responsibility and account for his/her action
• Trait of being dependable and trustworthy
• Ability to utilize available time to organize and complete work within given deadlines
• Ability to work at a sustained pace and produce quality work

PHYSICAL ABILITIES

Lift/Carry, Push/Pull

Stand 12 lbs. or less (F)

Walk 11-20 lbs. (F)

Sit 21-50 lbs. (O) 26-40 lbs. (O)

Reach Outward/Above Shoulder (F) over 100 lbs.(N)