Property Assistant

Endeavor Real Estate Group; Austin (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) plan with company match

Generous paid time off and holidays

Frequent wellness and social events

Career development opportunities

Job summary

Endeavor Real Estate Group is seeking a Property Assistant to support the property management team in daily operations of a portfolio of commercial properties in Austin.

The role handles front office duties, lease administration, accounts payable, and maintenance coordination, requiring strong organization and proactive problem-solving.

Qualifications

• Experience with Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint & Teams).
• Excellent written and oral communication and interpersonal skills.
• Exceptional organizational and problem-solving abilities.
• Effective time management, including prioritization of time-sensitive items and meeting deadlines.
• Ability to work independently and as part of a team.
• Valid driver’s license and reliable transportation.
• 1–3 years of general administrative/office experience or Bachelor’s degree preferred.

Responsibilities

• Front Office Management: be the first point of contact for management office, answer phones, greet visitors, and handle tenant inquiries.
• Lease Administration & Documentation: assist in administering lease agreements and maintain records of leases and documents.
• Accounts Payable & Financial Assistance: code invoices, process billbacks, and support budgeting and annual statements.
• Property Maintenance Coordination: coordinate maintenance/repairs with vendors and document reports and certificates.

Job description

The Property Assistant will support the property management team in overseeing the daily operations of a portfolio of commercial office, mixed-use, and/or industrial properties. This role involves tenant relations, lease administration, maintenance and vendor coordination, office management and accounting processes. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving.

Key Responsibilities:

• Front Office Management: Serve as first point of contact for management office by answering phones, greeting office visitors, and addressing tenant inquiries and requests. Coordinate all administrative functions of the management office such as office and kitchen supply orders, copier and phone support, and various documentation efforts (such as agendas, on-call calendars, contact lists, etc.).
• Lease Administration & Documentation: Assist in administering lease agreements, ensuring compliance with terms and conditions, and maintaining accurate records of all lease, tenant, and building documents.
• Accounts Payable & Financial Assistance: Participates in accounts payable by coding invoices and processing billbacks. Additional financial responsibilities may be included such as reporting, accounts receivable, budget assistance, and preparation and sending of annual statements.
• Property Maintenance Coordination: Coordinate maintenance and repair requests, liaising with vendors and maintenance personnel to ensure timely and effective resolution of issues while maintaining property standards. File and document management including certificates of insurance, contract administration, and various utility, maintenance, inspection, and repair reports & documentation.

Qualifications:

• Experience with Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint & Teams).
• Excellent written and oral communication and interpersonal skills, including ability to communicate across digital platforms and in-person.
• Exceptional organizational and problem-solving abilities.
• Effective time management, including prioritization of time sensitive items and the ability to meet deadlines.
• Ability to work independently and as part of a team.
• Effective time management, including prioritization of time sensitive items and the ability to meet deadlines
• Highly developed written and oral communication skills, including the ability to communicate across digital platforms and in-person
• Valid driver’s license and reliable transportation.
• 1-3 years of general administrative/office experience or Bachelor’s degree preferred.
• Competitive salary commensurate with experience.
• Comprehensive health, dental, and vision insurance.
• 401(k) plan with company match.
• Generous paid time off and holidays.
• Frequent wellness and social events
• Opportunities for professional development and career advancement.

Founded in 1999, Endeavor Real Estate Group is the largest full-service commercial real estate firm in Austin, managing over 9.5 million square feet of office, industrial, and retail space. We bring a creative approach to investment, design, management, and leasing—delivering high-quality, sustainable projects that enrich communities and create long-term value for our partners and clients.

Recognized nationally for our award-winning work and locally as a standout employer, Endeavor has been named one of the Austin Business Journal’s Best Places to Work every year since 2015. Join a team where innovation, integrity, and impact are at the heart of everything we do.