Real Estate Administrator

LHH Recruitment Solutions; Culver City (CA); On-site; USD 39,000 - 41,000; Full time

Job summary

LHH Recruitment Solutions is seeking a Real Estate Administrator to support the Director of Transactions and the Capital Markets team in Century City. This role coordinates debt financing activities, lender communications, and documentation across assets.

Ideal candidates have 2+ years in CRE or lending operations, strong organization, and advanced Excel/PowerPoint skills. You will work with Asset Management, Property Management, Accounting, and Acquisitions on reporting and due diligence.

Qualifications

• 2+ years in commercial real estate, real estate finance, lending operations, asset management, transaction coordination, or loan administration.
• Experience with commercial lenders, financing packages, loan documentation, or due diligence materials.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Advanced proficiency with Microsoft Office Suite, including Excel and PowerPoint.

Responsibilities

• Support the Director of Transactions with financing, refinancing, and lender-related initiatives.
• Complete lender forms and coordinate financing requests.
• Gather, organize, and upload documentation into the firm's debt management platform.
• Prepare briefing books, lender presentations, and transaction support materials.
• Coordinate due diligence requests for acquisitions, refinancing, and loan servicing activities.
• Track loan maturities, lender requirements, critical dates, and financing deliverables.
• Maintain accurate loan files and financing records across multiple assets.
• Assist with lender correspondence and follow-up requests.
• Partner with internal teams including Asset Management, Property Management, Accounting, and Acquisitions.
• Support special projects and reporting related to the firm's debt portfolio.

Skills

Organizational skills

Attention to detail

Communication

Time management

Tools

Microsoft Office (Excel, PowerPoint)

Debt management software

Job description

Pay: $28-$30/hr

Our client, a highly respected commercial real estate firm in Century City, is seeking a Real Estate Administrator to support the Director of Transactions and the broader Capital Markets team. This role will play a critical part in coordinating debt financing activities, lender communications, transaction documentation, and portfolio-level reporting.

This is an excellent opportunity for a candidate with commercial real estate, lending, asset management, or transaction coordination experience who enjoys working at the intersection of real estate finance and deal execution.

Key Responsibilities

• Support the Director of Transactions with financing, refinancing, and lender-related initiatives.
• Complete lender forms and coordinate financing requests.
• Gather, organize, and upload documentation into the firm's debt management platform.
• Prepare briefing books, lender presentations, and transaction support materials.
• Coordinate due diligence requests for acquisitions, refinancing, and loan servicing activities.
• Track loan maturities, lender requirements, critical dates, and financing deliverables.
• Maintain accurate loan files and financing records across multiple assets.
• Assist with lender correspondence and follow-up requests.
• Partner with internal teams including Asset Management, Property Management, Accounting, and Acquisitions.
• Support special projects and reporting related to the firm's debt portfolio.

Qualifications

• 2+ years of experience in commercial real estate, real estate finance, lending operations, asset management, transaction coordination, or loan administration.
• Experience working with commercial lenders, financing packages, loan documentation, or due diligence materials.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Exceptional attention to detail and document management capabilities.
• Advanced proficiency with Microsoft Office Suite, including Excel and PowerPoint.
• Experience with debt management, loan servicing, or real estate software platforms is highly preferred.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers