Property Administrator

CBRE Group, Inc.; Los Angeles (CA); On-site; USD 52,000 - 66,000; Full time

Job summary

CBRE Group, Inc. in Los Angeles is seeking a Property Administrator to provide advanced customer service support to tenants and vendors, and to assist with a variety of administrative tasks within the Property Management function.

You will coordinate meetings, manage files and leases, monitor work orders, and help prepare monthly and quarterly management reports. The role involves processing invoices, ensuring compliance, and developing knowledge of digital systems under guided supervision.

Responsibilities

• Assist management with various administrative tasks. This includes answering phones, communicating with tenants, preparing expense reports, coordinating room set-up for meetings, monitoring work order systems, and ensure requests are addressed timely manner
• Maintain files, including insurance certificates and leases. Verify all are up to date and in compliance with company & client policies
• Coordinate service and facilities professionals in response to customer requests
• Help with the preparation of monthly and quarterly management reports
• Submit invoices for payment and creation of purchase orders
• Recognize and solve typical and atypical problems that can occur in own work area
• Evaluate and choose solutions from established options
• Impact team through the quality of the services or information provided
• Follow standardized procedures and practices and receive regular but moderate supervision and guidance
• Assist with ad-hoc projects and administrative tasks as required
• Develop an in-depth knowledge of all our digital systems and integration systems
• Ensure adherence of service providers to contractual obligations

Job description

About The Role:

As a CBRE Property Administrator, you will be responsible for providing advanced customer service support to tenants and vendors.

This job is within the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

What You'll Do:

• Assist management with various administrative tasks. This includes answering phones, communicating with tenants, preparing expense reports, coordinating room set-up for meetings, monitoring work order systems, and ensure requests are addressed timely manner
• Maintain files, including insurance certificates and leases. Verify all are up to date and in compliance with company & client policies.
• Coordinate service and facilities professionals in response to customer requests.
• Help with the preparation of monthly and quarterly management reports.
• Submit invoices for payment and creation of purchase orders
• Recognize and solve typical and atypical problems that can occur in own work area.
• Evaluate and choose solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receive regular but moderate supervision and guidance.
• Assist with ad-hoc projects and administrative tasks as required.
• Develop an in-depth knowledge of all our digital systems and integration systems.
• Ensure adherence of service providers to contractual obligations.