Property Administrator

CBRE Group, Inc.; San Diego (CA); On-site; USD 42,000 - 66,000; Full time

Job summary

CBRE Group, Inc. is seeking a Property Administrator in San Diego to provide advanced customer service to tenants and vendors while supporting property management operations.

You will handle administrative tasks, maintain lease and insurance files, coordinate service professionals, and assist with reporting and invoicing. The role emphasizes adherence to contracts and collaboration with teams to ensure timely delivery of services.

Qualifications

• Provide advanced customer service to tenants and vendors.
• Answer phones and coordinate meeting room setups.
• Maintain files including insurance certificates and leases.
• Coordinate service and facilities professionals.
• Prepare monthly and quarterly management reports.
• Submit invoices and create purchase orders.
• Develop knowledge of digital and integration systems.
• Ensure service providers meet contractual obligations.

Responsibilities

• Assist management with administrative tasks.
• Maintain up-to-date insurance certificates and leases.
• Coordinate service and facilities professionals.
• Prepare monthly and quarterly management reports.
• Process invoices and create purchase orders.
• Follow standardized procedures under supervision.
• Support ad-hoc projects and tasks.
• Gain in-depth knowledge of digital systems.

Skills

Customer service

Administrative support

Phone handling

Tenant communication

Expense reporting

Vendor coordination

Facilities coordination

Report generation

Accounts payable / Invoicing

Purchase orders

Problem solving

Process adherence

Digital systems knowledge

Tools

Work order systems

Lease management software

Invoices & PO processing tools

Job description

About The Role:

As a CBRE Property Administrator, you will be responsible for providing advanced customer service support to tenants and vendors.

This job is within the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

What You'll Do:

• Assist management with various administrative tasks. This includes answering phones, communicating with tenants, preparing expense reports, coordinating room set-up for meetings, monitoring work order systems, and ensure requests are addressed timely manner
• Maintain files, including insurance certificates and leases. Verify all are up to date and in compliance with company & client policies.
• Coordinate service and facilities professionals in response to customer requests.
• Help with the preparation of monthly and quarterly management reports.
• Submit invoices for payment and creation of purchase orders
• Recognize and solve typical and atypical problems that can occur in own work area.
• Evaluate and choose solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receive regular but moderate supervision and guidance.
• Assist with ad-hoc projects and administrative tasks as required.
• Develop an in-depth knowledge of all our digital systems and integration systems.
• Ensure adherence of service providers to contractual obligations.