Property Administrator

CBRE Group, Inc.; Santa Monica (CA); On-site; USD 50,000 - 65,000; Full time

Job summary

CBRE Group, Inc. is seeking a Property Administrator to provide advanced customer service support to tenants and vendors. You will assist management with a variety of administrative tasks, maintain files, coordinate service providers, and help prepare monthly and quarterly management reports.

You will also handle invoices and purchase orders, ensure compliance with contractual obligations, and contribute to ad-hoc projects while building expertise in our digital and integration systems.

Responsibilities

• Assist management with various administrative tasks, including answering phones and coordinating room set-up for meetings.
• Maintain files, including insurance certificates and leases, ensuring they are up to date and in compliance with company & client policies.
• Coordinate service and facilities professionals in response to customer requests.
• Help with the preparation of monthly and quarterly management reports.
• Submit invoices for payment and creation of purchase orders.
• Recognize and solve typical and atypical problems that can occur in own work area.
• Evaluate and choose solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receive regular but moderate supervision and guidance.
• Assist with ad-hoc projects and administrative tasks as required.
• Develop an in-depth knowledge of all our digital systems and integration systems.
• Ensure adherence of service providers to contractual obligations.

Job description

About The Role:

As a CBRE Property Administrator, you will be responsible for providing advanced customer service support to tenants and vendors.

This job is within the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

What You'll Do:

• Assist management with various administrative tasks. This includes answering phones, communicating with tenants, preparing expense reports, coordinating room set-up for meetings, monitoring work order systems, and ensure requests are addressed timely manner
• Maintain files, including insurance certificates and leases. Verify all are up to date and in compliance with company & client policies.
• Coordinate service and facilities professionals in response to customer requests.
• Help with the preparation of monthly and quarterly management reports.
• Submit invoices for payment and creation of purchase orders
• Recognize and solve typical and atypical problems that can occur in own work area.
• Evaluate and choose solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receive regular but moderate supervision and guidance.
• Assist with ad-hoc projects and administrative tasks as required.
• Develop an in-depth knowledge of all our digital systems and integration systems.
• Ensure adherence of service providers to contractual obligations.