Property Administrator

CBRE; Alameda (CA); On-site; USD 43,050 - 46,356; Full time

Job summary

A property management firm in California is seeking a Property Administrator to provide advanced customer service to tenants and manage various administrative functions. This entry-level role requires strong communication skills and the ability to coordinate with vendors while maintaining compliance with relevant procedures. The position is full-time with a salary range of $31.25 - $33.65/hour.

Qualifications

• Entry level position requiring basic customer service skills.
• Administrative experience preferred but not mandatory.
• Ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Assist management with various administrative tasks.
• Maintain and verify compliance of files.
• Coordinate with building technicians and vendors.
• Review lease administration documents.
• Prepare tenant bills and management reports.
• Submit invoices for payment.

Skills

Customer service

Administrative tasks

Problem-solving

Communication

File maintenance

Job description

Position

Property Administrator at CBRE

Location & Compensation

San Francisco, CA $31.25 - $33.65

About The Role

As a CBRE Property Administrator, you will be responsible for providing advanced customer service support to tenants and vendors. This job is within the Property Management job function. You will be operating buildings on behalf of a client or group.

What You’ll Do

• Assist management with various administrative tasks. This includes answering phones, communicating with tenants, preparing expense reports, scheduling meetings, filing and copying.
• Maintain files, including insurance certificates and leases. Verify all are up to date and in compliance with company policies.
• Work with Building Technicians and vendors to compile a list of maintenance items. Open, coordinate, and monitor the status of work assigned to vendors.
• Review internal lease administration documents such as lease abstracts as directed. Oversee lease administration activities including lease set up, lease changes, reporting etc.
• Prepare tenant bills and submit upon approval.
• Help with preparations of monthly and quarterly management reports.
• Submit invoices for payment and purchase orders by inputting them into the accounting system.
• Forward original invoices to accounting for payment.
• Recognize and solve typical and atypical problems that can occur in your work area.
• Evaluate and choose solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receive regular but moderate supervision and guidance.

Seniority level

Entry level

Employment type

Full-time

Job function

Sales and Management

Additional Information

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