Property Administrator

CBRE; Santa Monica (CA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

401(K)

Dental insurance

Health insurance

Life insurance

Vision insurance

Job summary

CBRE is seeking a Property Administrator to provide advanced customer service support to tenants and vendors, and to assist with various administrative tasks within the Property Management function. The role involves coordinating with management, preparing reports, and ensuring contractual compliance across service providers.

Ideal candidates will have a High School Diploma or GED with 3-4 years of relevant experience, strong Microsoft Office skills, advanced math abilities, and excellent

Qualifications

• High School Diploma or GED with 3-4 years of job-related experience.
• Advanced math skills and ability to calculate figures like percentages, discounts, and markups.
• In-depth knowledge of Microsoft Office products (Word, Excel, Outlook).
• Ability to work autonomously with strong organizational skills and meet deadlines.

Responsibilities

• Assist management with administrative tasks, answer phones, communicate with tenants, prepare expense reports, and coordinate room setups.
• Maintain files including insurance certificates and leases, ensuring up-to-date compliance.
• Coordinate service and facilities professionals in response to tenant requests.
• Prepare monthly and quarterly management reports and process invoices and purchase orders.

Skills

Microsoft Office

Advanced math

Organizational skills

Critical thinking

Autonomy

Relationship building

Education

High School Diploma or GED

Tools

Microsoft Excel

Office Suite

Job description

About The Role

As a CBRE Property Administrator, you will be responsible for providing advanced customer service support to tenants and vendors.

As a CBRE Property Administrator, you will be responsible for providing advanced customer service support to tenants and vendors. This job is within the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

What You'll Do

• Assist management with various administrative tasks. This includes answering phones, communicating with tenants, preparing expense reports, coordinating room set-up for meetings, monitoring work order systems, and ensure requests are addressed timely manner
• Maintain files, including insurance certificates and leases. Verify all are up to date and in compliance with company & client policies.
• Coordinate service and facilities professionals in response to customer requests.
• Help with the preparation of monthly and quarterly management reports.
• Submit invoices for payment and creation of purchase orders
• Recognize and solve typical and atypical problems that can occur in own work area.
• Evaluate and choose solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receive regular but moderate supervision and guidance.
• Assist with ad-hoc projects and administrative tasks as required.
• Develop an in-depth knowledge of all our digital systems and integration systems.
• Ensure adherence of service providers to contractual obligations.

What You'll Need

• High School Diploma or GED with 3-4 years of job-related experience.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc., organizational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.
• Strong attention to detail.
• Ability to work autonomously and apply critical thinking.
• Sound organizational skills and ability to work to strict deadlines.
• Build effective relationships with clients, tenants and contractors.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential.

We welcome all applicants.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

We welcome all applications.

Disclaimers

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

About CBRE Group, Inc.

CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm (based on 2024 revenue). The company has more than 140,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage serving, valuations); Building Operations & Experience (facilities management, property management, flex space & experience); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at www.cbre.com. CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Property Administrator position is $55,000 annually [or $26.44 per hour] and the maximum salary for the Property Administrator position is $65,000 annually [or $31.25 per hour]. The compensation yield to a successful candidate will depend on their skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE's applicable benefit program. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).