Property Administrative Pro — Support, Scheduling & Docs

cal-am; Coeur d'Alene (ID); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Vacation and Sick

401K

Job summary

Cal-Am Properties, Inc. is seeking a responsible Property Administrative Assistant to perform a variety of administrative and clerical tasks. The role supports managers, employees, and residents and helps in daily office needs and community office operations.

Compensation is $24.00 per hour with benefits including Medical, Dental, Vision, Vacation and Sick leave, and a 401K. Schedule is Monday through Friday, 8:00 am to 5:00 pm, based in Coeur d'Alene, ID.

Qualifications

• Minimum Education: High School
• Minimum Experience: 1-2 Years
• Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.

Responsibilities

• Composes and produces business correspondence, reports, and related materials or guides the work of other staff who produce these materials.
• Edits documents produced by others; Reviews and signs materials, as authorized.
• Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
• Serves as an internal resource to administrators or staff on departmental and company procedures.
• Researches information, as requested, and relays official interpretations.
• Performs administrative duties associated with scheduling and coordinating meetings.
• Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
• Records and summarizes minutes for typing and distribution.
• Researches and gathers data for departmental reports; Conducts preliminary analysis of data.
• Recommends report content and format to display findings most effectively.
• Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries.
• Tracks and monitors assigned budget expenditures and reports on variances.
• Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.
• Implements changes or enhancements to procedures to improve productivity, efficiency, and service.
• Schedules, assigns, and prioritizes workloads by setting appropriate deadlines.
• Monitors employee performance on a regular basis.
• Ensures timely completion of unit's work.
• Assist the manager in collection activities, including but not limited to making phone calls and delivering door-to-door notices.

Education

High School

Bachelor's Degree

Job description

Cal-Am Properties, Inc. is seeking a responsible Property Administrative Assistant to perform a variety of administrative and clerical tasks. The role supports managers, employees, and residents and helps in daily office needs and community office operations.

Compensation is $24.00 per hour with benefits including Medical, Dental, Vision, Vacation and Sick leave, and a 401K. Schedule is Monday through Friday, 8:00 am to 5:00 pm, based in Coeur d'Alene, ID.