Property Administrative Assistant #128

Cal-Am Properties, Inc.; Fremont (CA); On-site; USD 31,684 - 34,440; Full time

Benefits offered by this job

Medical

Dental

Vision

Vacation and Sick

401K

Job summary

Cal-Am Properties, Inc. is seeking an Administrative Assistant to provide diverse clerical support across our managed communities.

You will assist managers, employees, and residents, handle daily office tasks, and help maintain efficient office operations. Responsibilities include preparing correspondence, coordinating meetings, handling budgets and vendor communications, and ensuring confidentiality of sensitive information.

Qualifications

• Provide support to managers, employees, and residents.
• Assist in daily office needs and community office activities.
• Prepare and edit business correspondence and reports.

Responsibilities

• Compose and edit business correspondence and reports.
• Arrange meetings and coordinate vendor services.
• Maintain confidentiality and manage sensitive information.
• Assist in budget preparation and track expenditures.
• Monitor staff performance and ensure timely completion of work.
• Support collection activities and door-to-door notices.

Skills

Secretarial

Clerical work

Education

High School diploma

Bachelor's degree preferred

Job description

Formed in 1988, Cal-Am Properties, Inc. is one of the largest privately held operators of RV resorts, manufactured home communities and apartment communities in the United States. Through teamwork and dedication, our staff are valued as an important component to our total success. Everyone at Cal-Am is continually working today for tomorrow’s lifestyle ensuring those we serve have an unparalleled experience of the highest quality.

Administrative Assistant

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers, employees, and residents and assisting in daily office needs and managing our community office’s general administrative activities.

Compensation: $23.00 - $25.00 Hourly

Benefits: Medical, Dental, Vision, Vacation and Sick, 401K

Responsibilities

• Composes and produces business correspondence, reports, and related materials or guides the work of other staff who produce these materials.
• Edits documents produced by others; Reviews and signs materials, as authorized.
• Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
• Serves as an internal resource to administrators or staff on departmental and company procedures.
• Researches information, as requested, and relays official interpretations.
• Performs administrative duties associated with scheduling and coordinating meetings.
• Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
• Records and summarizes minutes for typing and distribution.
• Researches and gathers data for departmental reports; Conducts preliminary analysis of data.
• Recommends report content and format to display findings most effectively.
• Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries.
• Tracks and monitors assigned budget expenditures and reports on variances.
• Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.
• Implements changes or enhancements to procedures to improve productivity, efficiency, and service.
• Schedules, assigns, and prioritizes workloads by setting appropriate deadlines.
• Monitors employee performance on a regular basis.
• Ensures timely completion of unit's work.
• Assist the manager in collection activities, including but not limited to making phone calls and delivering door-to-door notices.

Job Qualifications

• Minimum Education: High School
• Minimum Experience: 1-2 Years
• Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.
• Preferred Education: Bachelor's Degree
• Preferred Experience: 3 Years
• Preferred Field of Expertise: Combined secretarial and administrative experience in a business environment