Property Admin & Tenant Relations Specialist

Paragon Services, LLC; Las Vegas (NV); On-site; USD 42,000 - 56,000; Full time

Job summary

Paragon Services, LLC is seeking an Administrative Assistant to serve as the first point of contact for tenants, vendors, and guests while supporting the Property Management team in a fast-paced commercial CRE environment. Responsibilities include front-office operations, tenant communications, mail handling, accounts payable assistance, and coordination of vendor activities and property events.

Strong organizational and communication skills are essential, with 2+ years in admin or related roles

Qualifications

• 2+ years of administrative, office management, customer service, or property management experience preferred.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Professional demeanor with a customer-service-focused approach.
• Experience in commercial real estate or property management is a plus.

Responsibilities

• Tenant & Customer Service Support: Serve as a primary point of contact for tenants, vendors, and visitors; Answer and route incoming calls; Assist with tenant requests and coordinate maintenance-related service needs; Maintain tenant contact information; Prepare and distribute tenant communications.
• Administrative & Office Operations: Manage front office operations and maintain a professional office environment; Manage supplies and filing systems; Collect and distribute mail; Complete mailings and administrative projects.
• Financial & Property Management Support: Assist with accounts payable processes, invoice coding, and payment tracking; Research payment issues; Maintain tenant gross sales reporting and utility tracking; Coordinate utility transfers for move-ins/outs.
• Vendor & Event Coordination: Track tenant/vendor insurance certificates; Draft vendor agreements; Coordinate signage and promotional materials; Support onsite property events and community activities.
• Qualifications: 2+ years experience in admin/office/customer service/property management; strong organizational skills; multitasking; strong communication; MS Office proficiency; CRE experience a plus.

Skills

Administrative experience

Customer service

Attention to detail

Organization

Time management

Communication skills

Tools

Outlook

Excel

Word

Teams

Job description

Paragon Services, LLC is seeking an Administrative Assistant to serve as the first point of contact for tenants, vendors, and guests while supporting the Property Management team in a fast-paced commercial CRE environment. Responsibilities include front-office operations, tenant communications, mail handling, accounts payable assistance, and coordination of vendor activities and property events.

Strong organizational and communication skills are essential, with 2+ years in admin or related roles