Property Assistant

NVT Staffing, Inc.; Washington (District of Columbia); On-site; USD 42,000 - 52,000; Part time

Job summary

NVT Staffing, Inc. is seeking an experienced Assistant Property Manager / Property Assistant to support day-to-day operations of a commercial property in Washington, DC.

The role requires coordinating tenant requests, vendors, and service providers with strong organization and customer service in a fast-paced environment.

Temporary position with typical 9:00 AM–5:00 PM schedule and free onsite parking available.

Qualifications

• Experience in commercial property management or related property operations.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent written and verbal communication with tenants and vendors.

Responsibilities

• Serve as a point of contact for tenants and assist with day-to-day requests and concerns.
• Coordinate tenant projects, work orders, vendors, contractors, and scheduled property services.
• Manage building access requests, including FOBs, keys, and documentation.
• Request, track, and maintain COIs from tenants, vendors, and contractors.
• Assist with invoice processing, coding, and other administrative functions.
• Coordinate meetings, service appointments, inspections, and scheduling.
• Maintain organized property files, reports, and tenant/vendor records.
• Communicate professionally and help resolve issues efficiently.
• Provide general administrative support to the Property Manager.

Skills

Tenant coordination

Vendor coordination

Customer service

Microsoft Outlook

Excel

Tools

Microsoft Outlook

Excel

Job description

Job Description

Job Description

Property Administrative AssistantEmployment Type:

Temporary

Pay: Depending on Experience (DOE)

Schedule: Monday–Friday, 9:00 AM–5:00 PM

Attire: Business Casual

Parking: Free onsite garage parking

Position Summary

We are seeking experienced and professional Assistant Property Manager and Property Assistant candidates to support the day-to-day operations of a commercial property in Washington, DC.

The ideal candidate will have prior commercial property management or real estate experience and be comfortable working directly with tenants, vendors, contractors, and property management staff. Candidates should be organized, responsive, and capable of independently coordinating tenant requests and projects while ensuring timely follow-up and excellent customer service.

Key Responsibilities

• Serve as a point of contact for tenants and assist with day-to-day requests, questions, and property-related concerns.
• Coordinate tenant projects, work orders, vendors, contractors, and scheduled property services, ensuring appropriate follow-up through completion.
• Manage building access requests, including FOBs, keys, access permissions, and related tenant documentation.
• Request, track, and maintain Certificates of Insurance (COIs) from tenants, vendors, and contractors.
• Assist with invoice processing, coding, documentation, and other property-related administrative and accounting functions.
• Coordinate meetings, service appointments, inspections, vendor access, and tenant scheduling.
• Maintain organized property files, correspondence, reports, and tenant/vendor records.
• Communicate professionally with tenants and vendors while helping resolve issues efficiently.
• Provide general administrative and operational support to the Property Manager and property management team.

Qualifications

• Previous commercial property management, commercial real estate, or related property operations experience required.
• Experience coordinating tenant projects, vendors, contractors, or building services strongly preferred.
• Strong organizational skills with the ability to manage multiple priorities and follow through on outstanding items.
• Excellent written and verbal communication and customer service skills.
• Professional, responsive, dependable, and comfortable interacting directly with tenants and vendors.
• Proficiency with Microsoft Outlook and Excel.
• Ability to work independently while collaborating effectively with the property management team.