Part-Time: Property Administrative Assistant #924

Cal Am; San Pablo (CA); On-site; USD 26,000 - 37,000; Part time

Job summary

Cal-AM Properties Inc is seeking a Part-Time Property Administrative Assistant to support managers, employees, and residents with a range of routine administrative duties in our California communities.

The position runs Monday–Friday from 8:00 am to 12:00 pm and involves composing correspondence, scheduling, vendor coordination, minute-taking, data gathering for reports, and assisting in budget preparation and monitoring to help ensure efficient operations.

Qualifications

• Minimum education: High School.
• Experience in secretarial or clerical administrative roles.
• Bachelor's Degree preferred.
• Typical prior experience: 3 years.

Responsibilities

• Composes and produces business correspondence, reports, and related materials.
• Manages scheduling, meetings, and vendor coordination.
• Records and summarizes minutes for distribution.
• Performs data collection and supports departmental reports.
• Assists in budget preparation and tracks expenditures.
• Ensures confidentiality and controls access to sensitive information.
• Coordinates production and distribution of major documents.
• Monitors workload deadlines and staff performance.
• Assists in collection activities and resident communications.

Skills

Administrative support

Clerical work

Budget tracking

Education

High School Diploma

Bachelor's Degree preferred

Job description

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Part-Time: Property Administrative Assistant #924

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers, employees, and residents and assisting in daily office needs and managing our community office's general administrative activities.

Compensation: $23.00 Hourly
Schedule: Monday to Friday from 8:00 am to 12:00 pm

Responsibilities

• Composes and produces business correspondence, reports, and related materials or guides the work of other staff who produce these materials.
• Edits documents produced by others; Reviews and signs materials, as authorized.
• Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
• Serves as an internal resource to administrators or staff on departmental and company procedures.
• Researches information, as requested, and relays official interpretations.
• Performs administrative duties associated with scheduling and coordinating meetings.
• Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
• Records and summarizes minutes for typing and distribution.
• Researches and gathers data for departmental reports; Conducts preliminary analysis of data.
• Recommends report content and format to display findings most effectively.
• Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries.
• Tracks and monitors assigned budget expenditures and reports on variances.
• Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.
• Implements changes or enhancements to procedures to improve productivity, efficiency, and service.
• Schedules, assigns, and prioritizes workloads by setting appropriate deadlines.
• Monitors employee performance on a regular basis.
• Ensures timely completion of unit's work.
• Assist the manager in collection activities, including but not limited to making phone calls and delivering door-to-door notices.

Job Qualifications

• Minimum Education: High School
• Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.
• Preferred Education: Bachelor's Degree
• Preferred Experience: 3 Years
• Preferred Field of Expertise: Combined secretarial and administrative experience in a business environment