Property Admin & Operations Coordinator

FirstService Residential; Atlanta (GA); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Comprehensive benefits

401k with company match

Paid holidays

Time off benefits

Job summary

FirstService Residential in Atlanta, GA is seeking an Administrative Assistant to provide a wide range of administrative and staff support for the association's property management operations.

You will handle reporting, records, accounts payable, board meeting coordination, and resident information updates, while maintaining safety and offering full benefits including a 401k match and paid holidays.

Qualifications

• Associates degree in business preferred or equivalent combination of education and experience.
• Three to five+ years of related work experience.
• Strong administrative background required.
• Customer service principles and practices knowledge.
• Excellent interpersonal and communications skills.

Responsibilities

• Coordinates collection and preparation of operating reports and new hires.
• Answers phones, handles messages courteously and timely.
• Prepares management and committee reports and meeting notices for review.
• Maintains resident information in the database and provides it to PM/Board.
• Maintains insurance records and vendor-owner archives.
• Requests supplies and follows purchasing procedures.
• Processes accounts payable invoices with work orders and receiving tickets.
• Sets up Board-approved meetings and distributes memos.
• Updates policies and resident packages as required.
• Coordinates closing statements or deeds for file updates.
• Maintains inventory of keys, transmitters and fobs and tracks purchases.
• Follows safety procedures and works extended hours when required.
• Other duties as required.

Skills

Administrative background

Customer service

Interpersonal skills

Telephone skills

Microsoft Windows

Office management

Education

Associates degree in business or similar

Tools

Microsoft Windows

Job description

FirstService Residential in Atlanta, GA is seeking an Administrative Assistant to provide a wide range of administrative and staff support for the association's property management operations.

You will handle reporting, records, accounts payable, board meeting coordination, and resident information updates, while maintaining safety and offering full benefits including a 401k match and paid holidays.