Administrative Assistant | Board & Ops Support, Benefits

FirstService Residential; Florida; On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off

401(k) with company match

Job summary

FirstService Residential in Florida is seeking an Administrative Assistant to provide broad office support related to property management and association operations. The role may assist with payroll, budget preparation, records control, and reports, and requires strong administrative skills.

You will handle reports, manage resident data, process invoices, coordinate board communications, and help ensure smooth daily operations while working a Monday–Friday schedule.

Qualifications

• Associates degree with concentration in business preferred, or equivalent combination of education and experience.
• 3 to 5+ years of related work experience.
• Intermediate proficiency in Microsoft Windows software.
• Strong administrative background.
• Excellent interpersonal, office management and communications skills.
• Self-starter with excellent communication, interpersonal and customer service and telephone skills.

Responsibilities

• Coordinate collection and preparation of operating reports (time-and-attendance records, terminations and new hires).
• Ensure telephone is answered properly and messages are handled courteously and promptly.
• Initiate preparation of Management Reports, committee reports, meeting notices for Manager’s review and approval.
• Maintain resident information in computer databases and provide to PM, Board and valet desk.
• Maintain insurance certificate records for vendors and unit owners.
• Maintain supply closet and manage purchasing procedures for office supplies/equipment.
• Open and distribute mail, process accounts payable invoices with work orders and receipts.
• Set up meetings for Board approval and maintain related notices.
• Update resident packages with memos and policies as required.
• Coordinate receipt of closing statements or deeds for file and AR name/address updates.

Skills

Administrative support

Customer service

Communication

Telephone skills

Education

Associates degree with concentration in business

Tools

Microsoft Windows

Job description

FirstService Residential in Florida is seeking an Administrative Assistant to provide broad office support related to property management and association operations. The role may assist with payroll, budget preparation, records control, and reports, and requires strong administrative skills.

You will handle reports, manage resident data, process invoices, coordinate board communications, and help ensure smooth daily operations while working a Monday–Friday schedule.