Property Accounts Payable & Billing Assistant

Good Life Property Management; San Diego (CA); Remote; USD 80,000 - 100,000; Full time

Job summary

Join a forward-thinking property management firm as a Property Accounts Payable & Billing Assistant. This fully remote role focuses on managing accounts receivable and payable, ensuring timely payments and accurate billing for clients. Ideal candidates will possess strong organizational skills, attention to detail, and proficiency in accounting software. You'll be part of a dynamic team that values reliability and proactive problem-solving, making a significant impact on financial operations. If you're looking for a role where your contributions matter and you thrive in a fast-paced environment, this opportunity is perfect for you.

Qualifications

• Proven experience in accounting or bookkeeping roles.
• Proficiency in Google Suite and email scheduling tools.

Responsibilities

• Manage accounts receivable and payable for clients.
• Ensure timely invoicing and payment of HOA dues and utilities.

Skills

Attention to detail

Organizational skills

Communication skills

Problem-solving skills

Time management

Reliability

Creativity in suggesting improvements

Education

High School Degree

College degree preferred

Tools

Google Suite (Gmail, Google Sheets, Google Docs)

Email scheduling tools (Email Scheduler, Boomerang)

Job description

We are looking for a Property Accounts Payable & Billing Assistant to assist with accounts receivable and payable for clients with our growing property management company.This role is an accounting operations and coordination position, deeply embedded inproperty management workflows. A successful candidate needs attention to detail, organizational skill, and comfort working in accounting systems and spreadsheets.

Duties and Responsibilities:
● Answering frequently asked questions from vendors, tenants, clients, and employees relative to accounts receivable and accounts payable
● Overseeing digital mail on our dashboard (Stable)
● Keeping billing information up to date for vendors and clients
● Ensuring that HOA dues and utilities are invoiced, approved, and paid on time
● Notifying owners of past due balance for HOA dues we do not pay
● Setting up eStatements for HOA accounts
● Processing tenant security deposits charges within two hours and ensuring all tenants security
deposits are returned within 21 days
● Setting up recurring bills
● Review the daily account payable report and approving recurring bills
● Processing tenant charges for utility bills
● Addressing and correcting any discrepancies in accounts payables
● Billing for Supervisory fees and Walkthroughs
● Billing for the Good Life Network Marketing fund and following up with participates for payment
● Calculating bonuses for the team and notifying team members
● Calculating the balance on corporate credit cards
● Recording reimbursements on the company credit card
● Keeping internal spreadsheets up to date
● All other duties as assigned

Skills and Qualifications:
● Proven experience as an Property Accountant, Property Accountant Assistant, Bookkeeping,
Secretary, or Administrative Assistant
● Proficiency in Google Suite (Gmail, Google Sheets, and Google Doc, in particular)
● Familiarity with email scheduling tools, like Email Scheduler and Boomerang
● Expert Communicator & Simplifier – Makes financial information clear, concise, and easy to
understand for all stakeholders. Able to break down complex financial concepts into simple
terms, ensuring non-accountants grasp key insights. Their adaptability allows them to
communicate effectively with leadership, team members, and clients, tailoring their message to
each audience.
● Proactive Problem Solver & Issue Identifier – Doesn't just react to issues, they anticipate and
prevent them before they become major problems. They take initiative, think ahead, and create
solutions that keep financial operations running smoothly.
● Exceptional Time & Task Management – Ensures financial operations run smoothly by staying
organized, prioritizing effectively, and meeting deadlines with precision.
● Unwavering Reliability & Consistency – Always dependable, delivering accurate and timely work
with steady precision. Can be counted on day in and day out to deliver accurate, high-quality
work without fail. Extremely detail oriented and demonstrates precision in work to ensures
accuracy in accounting transactions.
● Calm & Decisive Under Pressure – Keeps a level head during peak periods like year end, summer
rush, and financial reporting deadlines. Doesn’t let stress or urgency compromise accuracy or
decision-making. Approaches unexpected financial issues with logic and professionalism rather
than panic.
● Strong organizational and planning skills in a fast-paced environment
● A creative mind with an ability to suggest improvements
● High School Degree
● College degree preferred; additional qualification as an administrative assistant or Secretary will
be a plus

This position is fully remote, and you can reside in any geographical location, but you must be able to work 8:00 – 5:00 PM PST hours.

Hourly Rate: $8 - $11 per hour

EEO Statement:
Good Life Property Management is an Equal Employment Opportunity employer. We are committed to providing a workplace free from unlawful discrimination in any of our programs or activities. We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or any other basis prohibited by applicable law.

Additionally, our organization participates in E-Verify. To learn more about E-Verify, including your rights and responsibilities, please visit:www.dhs.gov/E-Verify.