Promotion Process & Standards Coordinator

Skill; Boston (MA); On-site; USD 95,000 - 105,000; Full time

Benefits offered by this job

Benefits + PTO/Vacation

Job summary

Aquent Studios, in partnership with a leading global pharmaceutical company, seeks a proactive administrator to manage promotional standards and related processes. You will support evolution and maintenance of standards, review ongoing processes, and conduct research to inform updates.

Strong project management and communication skills are essential to align stakeholders and ensure compliance. Your work will involve designing communication plans, updating system content, and preparing material

Qualifications

• Experience providing administrative and operational support.
• Ability to review and refine processes and standards.
• Experience with research, analysis, and system auditing.
• Strong project management, meeting facilitation, and stakeholder communication.

Responsibilities

• Provide administrative and operational support for evolution and maintenance of promotional standards.
• Review existing standards to identify opportunities for refinement and enhancement.
• Conduct in-depth research to address stakeholder requests and inform standard development.
• Audit system content to ensure accuracy and consistency.
• Execute necessary system updates to maintain operational integrity and efficiency.
• Support special system-related projects and other operational tasks as needed.
• Assist in robust project management of key initiatives and strategic projects.
• Develop project plans and timelines to guide execution.
• Identify potential issues and propose improvements.
• Organize and lead project meetings to foster progress.
• Design internal communication plans to gather stakeholder feedback.
• Create clear slides and emails to convey critical information.
• Collaborate with diverse stakeholders through concise communication.

Skills

Administrative support

Process refinement

Research and analysis

System auditing

Content updates

Project management

Communication design

Presentation skills

Written and verbal communication

Detail orientation

Self-motivation

Promotional content management systems

Tools

Promotional content management systems

Job description

Overview

Placement Type:

Temporary

Salary:

$95,000-105,000 Salary

• DOE, Benefits + PTO/Vacation

Start Date:

Sep 14, 2026

Aquent Studios is proud to partner with a leading global pharmaceutical company, a true pioneer at the forefront of developing life-changing medications. This organization is deeply committed to improving global health through groundbreaking research and an unwavering dedication to operational excellence. They are seeking a highly motivated individual to join a vital team that ensures the highest standards of promotional material management, directly impacting how critical health information reaches patients and healthcare providers.

Are you ready to make a tangible difference in the world of healthcare? In this dynamic role, you will be a crucial contributor, leveraging your organizational and project management skills to streamline critical processes and ensure compliance within promotional activities. You will play a pivotal part in maintaining and enhancing the frameworks that govern how essential information about medications is communicated, ensuring clarity, consistency, and regulatory adherence across all materials. Your work will directly support the team's mission to refine processes, update systems, and facilitate clear communication, ultimately contributing to the efficiency and effectiveness of efforts that bring life-changing treatments to those who need them most.

What You'll Do

• Provide comprehensive administrative and operational support for the evolution and maintenance of promotional standards.
• Proactively review existing standards to identify opportunities for refinement and enhancement.
• Conduct in-depth research to address stakeholder requests and inform standard development.
• Perform thorough audits of system content to ensure accuracy and consistency.
• Execute necessary system updates to maintain operational integrity and efficiency.
• Support special system-related projects and other operational tasks as needed.
• Assist in the robust project management of key initiatives and strategic projects.
• Develop comprehensive project plans and timelines to guide successful execution.
• Proactively identify potential issues and propose innovative solutions for continuous improvement.
• Organize and lead effective project meetings, fostering collaboration and progress.
• Design impactful internal communication plans to gather and integrate valuable stakeholder feedback.
• Create clear, concise, and compelling slide decks and emails to convey critical information.
• Collaborate effectively with a diverse range of stakeholders through succinct and impactful communication.

What You’ll Bring

• Demonstrated experience in providing administrative and operational support.
• Proven ability to review and refine processes and standards.
• Experience in conducting thorough research and analysis.
• Proficiency in system auditing and content updates.
• Strong project management skills, including planning, issue identification, and meeting facilitation.
• Experience in designing communication strategies and creating professional presentations.
• Outstanding communication skills, both written and verbal.
• Excellent organizational skills with a keen eye for detail.
• A proactive and self‑motivated approach to problem‑solving.
• A fast learner with the ability to quickly adapt to new processes and systems.

Stand Out With

• Proficiency in industry‑standard promotional content management systems.
• Knowledge of Promotional Standards within the pharmaceutical industry.