Projects Admin & Coordination Specialist

hdr; Austin, San Antonio (TX, TX); On-site; USD 42,000 - 64,000; Full time

Job summary

HDR invites an Administrative Project Coordinator to type, format and organize project documents and reports, maintaining files both paper and electronic. You will assist with meetings, coordinate invoices and expense reports, and monitor insurance certificates, while upholding our employee-owned culture.

You will work with multiple project managers and teams, applying QA guidelines and contributing to professional client interactions.

Qualifications

• Associate degree in a closely related field or combination of education and relevant experience.
• Minimum of 1 year related experience.
• Proficiency in Microsoft Word and Excel.
• Active participant in our employee-owned culture.

Responsibilities

• Type, format and organize project documents, reports, specifications and correspondence.
• Create and maintain paper and electronic files.
• Order insurance and monitor insurance certificates.
• Apply company quality assurance guidelines and procedures for project document management.
• Assist with and help coordinate meetings and presentations.
• Exhibit professionalism with clients.
• Work with multiple Project Managers and project teams as needed.
• Assist with project guides, project reviews, project invoices and expense reports as needed.
• Perform other duties as needed.

Education

Associate degree in a closely related field or combination of education and relevant experience

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Job description

HDR invites an Administrative Project Coordinator to type, format and organize project documents and reports, maintaining files both paper and electronic. You will assist with meetings, coordinate invoices and expense reports, and monitor insurance certificates, while upholding our employee-owned culture.

You will work with multiple project managers and teams, applying QA guidelines and contributing to professional client interactions.