Project Tracking Coordinator

Talentoma; Wisconsin; Remote; USD 45,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Maternity leave

Bonus opportunities

Job summary

Talentoma in Wisconsin offers a fully remote role for a Project Tracking Coordinator. You will manage project boards in Trello, update milestones, and track progress using Google Sheets, coordinating with task owners, department contacts, and project stakeholders.

The position sits within the project management team under a project manager, requiring a 40-hour weekly commitment with flexible working days. Strong communication and organizational skills are essential for timely delivery.

Qualifications

• Requires 1–2 years of project coordination or related administrative experience.
• Familiar with Trello, milestones, and Kanban board stages.
• Comfort with Google Sheets for trackers and date checks.

Responsibilities

• Review incoming project requests, emails, and tracking tasks to identify project, action, contact, and due date.
• Set up and maintain Trello boards with owners, milestones, dependencies, and statuses.
• Verify submitted updates against schedules and request clarifications as needed.
• Update milestone trackers in Google Sheets and ensure consistency with the project board.
• Monitor deadlines and alert on potential delays or downstream effects.
• Follow up with owners on missing updates and escalate blockers when necessary.
• Prepare concise progress summaries for stakeholders and close items when complete.

Skills

Project coordination

Attention to detail

Communication

Google Sheets

Education

High school diploma or equivalent

1-2 years project coordination experience

Tools

Trello

Google Sheets

Job description

Monthly Pay:

$4,060 - $5,558 USD per month

Summary:

Working in a project management tool such as Trello and a spreadsheets and data entry tool such as Google Sheets, the Project Tracking Coordinator keeps tasks, milestones, and progress updates organized. This role helps teams understand what is complete, what needs attention, and where delays could affect planned delivery. The position sits within the project management team, works under a project manager, and coordinates updates with task owners, department contacts, and project stakeholders. This fully remote position offers desk-based work from home in Wisconsin, United States. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Job Responsibilities:

• Review incoming project requests, email updates, and assigned tracking tasks, identifying the relevant project, requested action, responsible contact, and expected completion date.
• Set up and maintain project boards in a project management tool such as Trello, organizing approved tasks, owners, milestones, dependencies, and status categories.
• Check submitted updates against existing schedules and task details, asking task owners to clarify missing dates, conflicting information, or unclear completion statements.
• Update milestone trackers using a spreadsheets and data entry tool such as Google Sheets, keeping progress information consistent with the project board.
• Monitor upcoming deadlines and linked activities, highlighting tasks whose delays could affect another contributor or the next planned milestone.
• Follow up with task owners when updates are missing or deadlines approach, recording responses and the next expected action without changing approved priorities.
• Organize project review agendas and action lists, making outstanding decisions, open questions, and overdue activities easy for the project manager to review.
• Escalate unresolved blockers, repeated missed updates, and proposed timeline changes to the project manager, including relevant context and potential downstream effects.
• Prepare concise progress summaries for stakeholders, distinguish confirmed completion from pending work, and close tracking items after the responsible owner confirms completion.
• Maintain quality through accurate status entries, timely tracker updates, complete notes, consistent milestone dates, and documented follow-up on open actions.

Qualifications:

• High school diploma or equivalent.
• About 1-2 years of project coordination, project tracking, or related administrative experience preferred.
• Familiarity with task boards, milestone schedules, action lists, and the difference between task progress and confirmed completion.
• Ability to use a project management tool such as Trello, including updating task cards, owners, due dates, and Kanban board stages.
• Comfort using a spreadsheets and data entry tool such as Google Sheets to maintain trackers, sort updates, and check dates for consistency.
• Basic understanding of schedule management, linked tasks, and critical path concepts to recognize when delays need the project manager's attention.
• Clear written and verbal communication for requesting updates, summarizing progress, and maintaining constructive contact with stakeholders.
• A reliable computer, high-speed internet, and quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.
• Fully remote, desk-based work from home within the stated location, supporting project coordination through shared digital systems.
• Structured onboarding and training on a project management tool such as Trello and a spreadsheets and data entry tool such as Google Sheets.
• Regular check-ins with the project manager as team lead to review priorities, discuss blockers, and receive feedback.
• Build practical skills in milestone tracking, schedule monitoring, stakeholder communication, and organizing project updates for clear decisions.
• Health coverage, paid leave, a 401(k), maternity leave, and bonus opportunities.