Project Administration Associate

Sales Match; Savannah (GA); Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Fully remote work

Structured onboarding and training

Regular check-ins

Opportunity to build project tracking

Health coverage and leave

401(k) and stipends

Job summary

Sales Match is seeking a Project Administration Associate to support the project management team from home in Georgia. This entry-level role works with Monday.com and Microsoft Teams to keep tasks visible and information current.

You will coordinate with project coordinators, owners, and stakeholders, maintain accurate task details, and help prepare handover summaries. A 40-hour week is required; full-time remote work with flexible scheduling.

Qualifications

• High school diploma or equivalent.
• No experience required; related experience supporting projects preferred.
• Basic understanding of milestones, dependencies, action items, and reporting differences.
• Ability to learn monday.com and follow instructions for updating tasks.
• Clear written and verbal communication for requesting updates and summarizing discussions.
• Careful approach to checking names, dates, ownership, and status before sharing updates.
• Ability to organize competing administrative requests and resolve priority conflicts.
• A reliable computer, high-speed internet, and a quiet workspace with 40-hour weekly availability.
• Authorization to work in the United States.

Responsibilities

• Review incoming project requests, identify project, action, owner, and due date.
• Check requests for missing details; ask for clarification when needed.
• Enter approved task details into monday.com; maintain ownership, status, and dates.
• Arrange meetings around availability; share agendas and ensure attendees have what they need.
• Capture decisions and actions; circulate notes for confirmation of next steps.
• Request progress updates from owners; follow up on outstanding actions.
• Flag missed dates or dependencies; explain impact to the PM.
• Share routine status summaries via Teams; distinguish done, upcoming actions, and questions.
• Support wrap-up with final statuses and a clear handover summary.
• Maintain quality with accurate task details and timely updates.

Skills

Project coordination

Communication skills

Organizational skills

Attention to detail

Time management

Team collaboration

Adaptability

Learning mindset

Education

High school diploma or equivalent

Tools

monday.com

Microsoft Teams

Job description

Job Title: Project Administration Associate

Monthly Pay: $3,721 - $5,558 USD per month

Summary:

Working in a project management tool such as monday.com and a collaboration tool such as Microsoft Teams, you will learn how organized updates keep projects moving. This entry-level project administration role supports the project management team under the guidance of a project manager. You will work with project coordinators, task owners, and internal stakeholders to keep routine activities visible and information current. This desk-based position is fully remote, allowing you to work from home in Georgia, United States. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Job Responsibilities:

• Review incoming project requests, shared messages, and assigned tasks, then identify the project, requested action, responsible person, and expected completion date.
• Check requests for missing details or conflicting instructions, ask the requester for clarification, and refer unclear priorities to the project manager before proceeding.
• Enter approved task details into a project management tool such as monday.com, keeping ownership, status, dependencies, and target dates aligned with team instructions.
• Arrange project meetings around participant availability, share agendas prepared with the project manager, and confirm that attendees have the information needed to participate.
• Capture meeting decisions, action items, owners, and due dates, then circulate clear notes so participants can confirm their assigned next steps.
• Request progress updates from task owners, record confirmed changes, and follow up when an expected response or agreed action remains outstanding.
• Flag missed dates, unresolved dependencies, or inconsistent updates to the project manager, explaining the issue and identifying which activities may be affected.
• Share routine status summaries through a collaboration tool such as Microsoft Teams, distinguishing completed work, upcoming actions, and questions requiring direction.
• Support project wrap-up by confirming outstanding actions with owners, updating final task statuses, and helping the project manager prepare a clear handover summary.
• Maintain quality through accurate task details, timely updates, complete meeting notes, and consistent follow-up, using feedback from the project manager to correct recurring errors.

Qualifications:

• High school diploma or equivalent.
• No experience required; related experience supporting projects, coordinating activities, or maintaining shared task lists is preferred.
• Basic understanding of project milestones, task dependencies, action items, and the difference between reporting a concern and changing an approved plan.
• Ability to learn a project management tool such as monday.com and follow established instructions for updating tasks without changing agreed priorities independently.
• Clear written and verbal communication for requesting updates, summarizing discussions, and asking focused questions when instructions are incomplete.
• Careful approach to checking names, dates, task ownership, and status details before sharing updates with others.
• Ability to organize competing administrative requests, recognize overdue actions, and seek guidance when priorities conflict.
• A reliable computer, high-speed internet, and a quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.

Perks & Benefits:

• Fully remote, desk-based work from home in Georgia, with project communication handled through shared online systems.
• Structured onboarding and training on a project management tool such as monday.com and a collaboration tool such as Microsoft Teams.
• Regular check-ins with the team lead to review questions, discuss feedback, and clarify the next steps for assigned work.
• Opportunities to build project tracking, meeting coordination, status reporting, and stakeholder communication skills through practical administrative assignments.
• Health coverage, paid leave, a 401(k), maternity leave, and stipends.