Project Support Specialist: Coordination & Contracts

Adams, Inc.; Morris (IL); On-site; USD 57,308,000 - 63,039,000; Full time

Benefits offered by this job

401k matching

Company parties

Competitive salary

Dental insurance

Health insurance

Advancement opportunities

Paid time off

Training & development

Vision insurance

Job summary

Adams, Inc. in Morris, IL is seeking a full-time Project Support Specialist to help prepare contracts and projects for Production, manage documentation in ServiceTitan, and coordinate various administrative tasks to ensure smooth project execution.

The role requires detail orientation, strong organizational skills, and effective communication. On-site work, daytime hours, with competitive pay and benefits under a family-owned company that values teamwork and work-life balance.

Qualifications

• High school diploma or equivalent.
• Strong organizational skills and attention to detail.
• Proficiency in ServiceTitan or similar project management software is preferred.
• Ability to manage multiple projects simultaneously.
• Excellent communication skills, both written and verbal.
• Experience in administrative support, project coordination, or a related field is preferred.

Responsibilities

• Set up new projects in ServiceTitan following contract approval
• Upload and organize all relevant documents and images to the Project, Job, or Location in ServiceTitan
• Coordinate deposit collection by tasks for Finance or invoices to clients
• Prepare job site paperwork such as COIs and W‑9s
• Update project statuses as necessary
• Maintain clear communication with departments to ensure timely completion
• Assist walk-in and call-in customers with paying bills
• Assist with deliveries to the shop and operate a forklift if needed (training provided)

Skills

MS Office

Customer service

Multi-tasking

Team player

Education

High School Diploma

Tools

ServiceTitan

Job description

Adams, Inc. in Morris, IL is seeking a full-time Project Support Specialist to help prepare contracts and projects for Production, manage documentation in ServiceTitan, and coordinate various administrative tasks to ensure smooth project execution.

The role requires detail orientation, strong organizational skills, and effective communication. On-site work, daytime hours, with competitive pay and benefits under a family-owned company that values teamwork and work-life balance.