On-Site Project Coordinator & Admin Specialist

Adams, Inc.; Elkhorn (WI); On-site; USD 23,000 - 30,000; Full time

Benefits offered by this job

401(k) matching

Company parties

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Job summary

Adams Power in Elkhorn, WI is seeking a full-time Project Support Specialist to prepare contracts and manage projects in ServiceTitan. You will coordinate documentation, support production, and help ensure on-time, accurate project execution.

The ideal candidate is detail-oriented, organized, and capable of communicating effectively with multiple departments. On-site position with regular daytime hours; occasional overtime as workload dictates.

Qualifications

• High school diploma or equivalent.
• Strong organizational skills and attention to detail.
• Proficiency in ServiceTitan or similar project management software is preferred.
• Ability to manage multiple projects simultaneously.
• Excellent communication skills, both written and verbal.
• Experience in administrative support, project coordination, or a related field is preferred.

Responsibilities

• Proposal and Estimate Management: Assist in creating and distributing proposals to clients. Set up new projects in ServiceTitan following contract approval.
• Documentation Management: Upload and organize all relevant documents and images to the Project, Job, or Location in ServiceTitan; coordinate deposits; prepare COIs and W-9s.
• Permitting and Utility Coordination: Apply for new services with utility companies; handle permits; schedule disconnects/reconnects; coordinate inspections.
• Diggers Hotline Requests: Submit Diggers Hotline requests online; upload digger documents to the project; notify team of completion.
• Project Communication and Coordination: Maintain timely communication with departments; act as liaison to ensure requirements and timelines are met.

Skills

MS Office

Multi-tasking

Team player

Communication

Organizational skills

Customer service

Education

High school diploma

Tools

ServiceTitan

Job description

Adams Power in Elkhorn, WI is seeking a full-time Project Support Specialist to prepare contracts and manage projects in ServiceTitan. You will coordinate documentation, support production, and help ensure on-time, accurate project execution.

The ideal candidate is detail-oriented, organized, and capable of communicating effectively with multiple departments. On-site position with regular daytime hours; occasional overtime as workload dictates.