Project Support & Documentation Specialist

SOCOTEC, Inc.; Phoenix, Northern (AZ, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

SOCOTEC, Inc. seeks a detail-oriented Technical Assistant to support project managers and technical teams in a dynamic office setting in Phoenix. You will coordinate documentation, client communications, reporting, billing support, contracts, and closeout activities to keep projects on schedule.

The right candidate communicates well, handles multiple priorities, and collaborates with engineers, testers, inspectors, and administrative staff. Full-time in-office role with standard hours.

Qualifications

• Associate’s or Bachelor's degree preferred in business administration, construction management, engineering technology, project management, or a related field.
• 2+ years of experience in a professional business, technical, or project-support environment preferred.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple projects, priorities, and deadlines simultaneously.
• Intermediate proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Ability and willingness to learn project management, billing, and reporting software.
• Strong judgment, professionalism, integrity, and ability to handle confidential or sensitive information.

Responsibilities

• Support Project Managers with day-to-day administrative needs.
• Communicate with clients, Project Managers, technicians, inspectors, and other project staff regarding requirements, deliverables, and outstanding items.
• Coordinate the preparation, formatting, review, and distribution of project reports and deliverables.
• Assist with project setup, contracts, work authorizations, certificates of insurance, and other project documentation.
• Maintain accurate and organized electronic project files and client information.
• Assist with proposals, change orders, amendments, certifications, and closeout documentation.
• Support project billing by reviewing hours, units, and WIP information.
• Track project deadlines, client requests, and contractual requirements.
• Prepare spreadsheets, correspondence, reports, and other project materials.
• Assist with scheduling meetings and maintaining project schedules.

Skills

Organizational skills

Written & verbal communication

Time management

Detail oriented

Education

Associate or Bachelor’s degree

Tools

Microsoft Office

Outlook

Excel

Word

Job description

SOCOTEC, Inc. seeks a detail-oriented Technical Assistant to support project managers and technical teams in a dynamic office setting in Phoenix. You will coordinate documentation, client communications, reporting, billing support, contracts, and closeout activities to keep projects on schedule.

The right candidate communicates well, handles multiple priorities, and collaborates with engineers, testers, inspectors, and administrative staff. Full-time in-office role with standard hours.