Part-Time Admin & Project Assistant, Building Envelope

SOCOTEC; New York (NY); On-site; USD 33,000 - 36,000; Part time

Job summary

SOCOTEC in New York City seeks an Administrative Assistant to provide administrative and project support to the Building Envelope Division. You will assist with managing technical projects, budget tracking, project files, and day-to-day administrative needs.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment, serving as a key contact for project teams and staff while ensuring timely completion of tasks.

Qualifications

• 3–5 years of experience in an administrative or project support role, preferably in engineering/construction/consulting.
• Strong organizational and time-management skills with attention to detail.
• Ability to collaborate with staff at all levels and manage multiple priorities.
• Excellent written and verbal communication, with professional telephone etiquette.
• Proficiency in Microsoft Office and ability to handle confidential information.

Responsibilities

• Assist Project Managers with bid documents, specifications, updates, formatting, and revisions.
• Maintain accreditation materials, equipment logs, and inventory for field equipment.
• Prepare procurement requests and manage contractor bid leveling sheets.
• Edit reports, meeting minutes, submittals, logs, and other project documentation.
• Coordinate with DOB/LPC documentation and filing requirements; print/distribute project documents.
• Track CE hours for licensed professionals and manage training logistics.
• Submit timesheets and prepare weekly expense reports for Principals.

Skills

Organizational skills

Time management

Communication skills

Team collaboration

Detail-oriented

Problem-solving

Discretion with confidential info

Tools

Microsoft Office

Excel

PowerPoint

Document management systems

Job description

SOCOTEC in New York City seeks an Administrative Assistant to provide administrative and project support to the Building Envelope Division. You will assist with managing technical projects, budget tracking, project files, and day-to-day administrative needs.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment, serving as a key contact for project teams and staff while ensuring timely completion of tasks.