Administrative Coordinator for Projects

SOCOTEC; Alameda (CA); On-site; USD 39,000 - 45,000; Full time

Job summary

SOCOTEC is seeking an Administrative Coordinator / Word Processor for our Alameda, California office. The role provides administrative support to project managers and technical staff, ensuring efficient preparation of project documentation, and coordinating office operations and financial processes.

The ideal candidate is organized, proactive, and thrives in a collaborative, fast-paced environment, with responsibilities spanning document preparation, records management, invoicing, and

Qualifications

• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong computer skills and the ability to learn new software applications.
• Positive attitude, strong work ethic, and a collaborative, team-oriented approach.
• Ability to work independently while supporting multiple project teams.

Responsibilities

• Prepare, edit, format, and proofread technical reports, proposals, correspondence, and other project-related documents.
• Provide administrative support to project managers and technical staff throughout the lifecycle of engineering and environmental projects.
• Organize, maintain, and manage project documents, records, and electronic files.
• Maintain personnel records and coordinate with Human Resources and Accounting teams at the corporate office.
• Process and track financial transactions, including reviewing and processing incoming invoices.
• Assist with office administration, including copying, scanning, filing, and document distribution.
• Answer and direct incoming telephone calls in a professional and courteous manner.
• Order and maintain office supplies and equipment as needed.
• Support general office operations and complete additional administrative tasks as assigned.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Learning new software

Team collaboration

Independent work

Tools

Microsoft Office Suite

Job description

SOCOTEC is seeking an Administrative Coordinator / Word Processor for our Alameda, California office. The role provides administrative support to project managers and technical staff, ensuring efficient preparation of project documentation, and coordinating office operations and financial processes.

The ideal candidate is organized, proactive, and thrives in a collaborative, fast-paced environment, with responsibilities spanning document preparation, records management, invoicing, and