Engineering Project Coordinator

SSOE Group; Scottsdale (AZ); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401K with company match

PTO and holidays

Job summary

SSOE Group in Scottsdale is seeking a Project Management Assistant to support project managers, engineers, and design teams in delivering design packages. You will manage engineering documents, ensure accuracy and compliance with standards, and help maintain project workflows across multi-discipline teams.

The role emphasizes documentation control, meeting coordination, and collaboration with engineers to keep projects on schedule while leveraging industry-standard software tools.

Qualifications

• Experience with document control, engineering project coordination, or related roles.
• Strong prioritization, multitasking, and detail orientation to meet deadlines.
• Excellent written and verbal communication; ability to prepare reports and presentations.
• Proficiency with Word, Excel, PowerPoint, Outlook, Access, SharePoint, and PDF tools such as Bluebeam or Acrobat.

Responsibilities

• Generate, capture, manage, track, and retrieve all project-related documents and correspondences; maintain logs and deliverables.
• Maintain project documentation, including schedules, technical drawings, and specifications.
• Verify contract compliance, manage documentation, and track all project deliverables.
• Collaborate with engineers, design teams, and project managers to ensure smooth execution.
• Coordinate project meetings and document outcomes via meeting minutes.
• Identify and address project-related issues or bottlenecks; assist in finding solutions.
• Handle all transmittals; ensure timely delivery and maintain logs of sent/received documents.
• Assist in training new Project Management Assistants and team members on procedures.

Skills

Document control

Project coordination

Communication

Attention to detail

Tools

Word

Excel

PowerPoint

Outlook

Access

SharePoint

PDF tools (Bluebeam/Acrobat)

Job description

SSOE Group in Scottsdale is seeking a Project Management Assistant to support project managers, engineers, and design teams in delivering design packages. You will manage engineering documents, ensure accuracy and compliance with standards, and help maintain project workflows across multi-discipline teams.

The role emphasizes documentation control, meeting coordination, and collaboration with engineers to keep projects on schedule while leveraging industry-standard software tools.