Project Support Administrator – Land Development

Bohler; Melville (NY); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Health Insurance

401(k) match

Paid time off

Bonuses

Office events

Wellness programs

Maternity/Paternity leave

Life Insurance

Job summary

Bohler's Melville, NY office is seeking an Administrative Assistant who thrives in a fast-paced, team-driven environment, providing essential administrative and project support across Long Island. This role supports managers with status updates, reports, and coordination to ensure timely project delivery.

With a focus on accuracy and discretion, you will manage records, prepare proposals, coordinate meetings and travel, and assist with submissions to outside agencies.

Qualifications

• High school diploma or GED required; associate or bachelor’s degree preferred
• 3+ years of administrative experience supporting management-level staff
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook); knowledge of Concur or CRM a plus
• Strong attention to detail, organization, and follow-up skills
• Excellent written and verbal communication abilities
• A proactive, solutions-oriented mindset with the ability to prioritize and multitask effectively
• Commitment to professionalism and discretion when handling confidential information

Responsibilities

• Prepare proposals, letters, reports, and correspondence from draft to client-ready
• Assist managers with project status updates, expense reports, and monthly accounting tasks
• File project documents, track tasks, and maintain accurate records in project management systems
• Support submissions to outside agencies, including assembling materials and managing deliverables
• Coordinate meetings, events, and travel logistics, including agenda creation and follow-up
• Prepare and assemble plans, reports, and map packages for internal and external use
• Communicate effectively with internal teams and clients to support timely project delivery

Job description

Bohler's Melville, NY office is seeking an Administrative Assistant who thrives in a fast-paced, team-driven environment, providing essential administrative and project support across Long Island. This role supports managers with status updates, reports, and coordination to ensure timely project delivery.

With a focus on accuracy and discretion, you will manage records, prepare proposals, coordinate meetings and travel, and assist with submissions to outside agencies.