Project Specialist

Insight Global; Pleasanton (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Insight Global is seeking a Construction Support Specialist - Field to provide administrative relief to field leadership on multiple sites in California. You will autonomously manage project workflows, drive weekly timecard completion, and coordinate with Safety on certifications.

This role requires 3–5+ years in construction operations support, strong Excel and Box experience, and a knack for eliminating bottlenecks.

Qualifications

• 3 to 5+ years of progressive administrative experience directly supporting commercial construction operations, specialty trade contracting, or engineering project teams.
• Ability to work independently with minimal day-to-day supervision, proactively anticipating requirements and resolving bottlenecks.
• Strong proficiency with electronic timekeeping systems, cloud file storage (Box), spreadsheet analysis (Excel), and mobile workflow tools.

Responsibilities

• Manage end-to-end timecard collection, verification, and superintendent sign-off across projects to ensure 100% weekly submission by deadlines.
• Independently manage and prioritize project-specific support tasks across multiple jobsites to remove bottlenecks.
• Audit, compile and reconcile field labor data and compliance docs for monthly Equality Funds and Market Recovery submissions.
• Partner with field leadership to organize and audit Box project folders for regional consistency and accessibility.
• Monitor safety certification compliance, identify expirations, and coordinate recertification with Safety Team.
• Facilitate Day 1 onboarding orientations for new hires, ensuring digital intake packets and site checklists are complete.
• Assist with regional iPad asset pool tracking and hardware swaps.

Skills

Independent work

Timekeeping systems

Box (cloud storage)

Excel

Mobile workflow apps

Communication

Education

High school diploma or GED

Associate or Bachelor degree in construction management, business, or related discipline

Tools

Box

Mobile device platforms

Job description

The Construction Support Specialist - Field operates with autonomy and construction operations experience to provide comprehensive administrative relief to field leadership, independently managing project-specific support workflows, driving weekly timecard completion, partnering with Safety on certification tracking, and optimizing Box project documentation consistency.

• Manages the end-to-end timecard collection, verification, and superintendent sign-off process across assigned projects, ensuring 100% submission compliance prior to weekly deadlines.
• Independently manages and prioritizes project-specific support tasks across multiple jobsites, anticipating superintendent administrative needs to remove operational bottlenecks.
• Audits, compiles, and reconciles field-level labor data and compliance documentation required for monthly Equality Funds and Market Recovery program submittals.
• Partners with field leadership to systematically review, organize, and audit Box project folder structures to ensure strict regional consistency and document accessibility.
• Proactively monitors safety certification compliance for all project craft personnel, identifies upcoming expirations, and leads recertification coordination and training logistics in collaboration with the Safety Team.
• Facilitates in-person Day 1 onboarding orientations for craft new hires, verifying complete digital intake packet completion on provisioned iPads and confirming site orientation checklists.
• Assists the Construction Support Specialist – Technical Operations with the regional iPad asset pool, including tracking assignments and coordinating physical hardware swaps.
• Provides hands-on training and troubleshooting support to field leadership on construction operations software and mobile timekeeping applications.
• Identifies recurring field administrative bottlenecks and submits actionable feedback and draft workflow improvements to the Lead and Supervisor.

Required Skills & Experience

• High school diploma or GED equivalent required; an Associate or Bachelor degree in construction management, business, or related discipline is preferred.
• 3 to 5+ years of progressive administrative experience directly supporting commercial construction operations, specialty trade contracting, or engineering project teams.
• Demonstrated capability to work independently with minimal day-to-day supervision, proactively anticipating superintendent administrative requirements and resolving operational roadblocks.
• Strong proficiency with electronic timekeeping systems, cloud file storage (Box), spreadsheet data analysis (Excel), and mobile workflow tools.
• Solid understanding of construction field operations, trade craft labor classifications, and jobsite safety documentation standards.
• Excellent interpersonal and relationship-management skills, with the ability to communicate assertively and collaboratively with field crews, general superintendents, and project executives.