Project Specialist

Top Stack; Washington (District of Columbia); On-site; USD 50,000 - 70,000; Full time

Job summary

Top Stack is seeking a detail-oriented Project Specialist to support project management activities in Washington, D.C. This role involves project coordination, documentation, and effective communication among project managers and field teams.

The ideal candidate will possess strong Microsoft Office skills and a high school diploma. The position is fully on-site, Monday to Friday, catering to a dynamic project management environment.

Qualifications

• Experience supporting project teams in construction, facilities, or field service environments.
• Strong Microsoft Office skills, especially Excel.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Support Project Managers with daily administrative and project coordination tasks.
• Assist with purchasing, material tracking, and delivery coordination.
• Maintain project documentation including submittals, proposals, and closeout packages.

Skills

Microsoft Office skills

Organizational skills

Communication skills

Project coordination

Education

High School Diploma or equivalent

Tools

Microsoft Project

Job description

We are seeking a detail-oriented Project Specialist to support project management activities in a fast-paced, field-based operations environment. This role assists with project coordination, purchasing, subcontract administration, documentation, and communication between project managers, field teams, and vendors. The position operates fully on-site M-F.

Key Responsibilities

• Support Project Managers with daily administrative and project coordination tasks
• Assist with purchasing, material tracking, and delivery coordination
• Help manage subcontractor documentation, invoices, and compliance files
• Maintain project documentation including submittals, proposals, and closeout packages
• Create meeting agendas and track meeting minutes
• Coordinate communication between field teams, project managers, subcontractors, and vendors
• Assist with service/work order processing and project data entry into tracking systems
• Support project costing, scheduling updates, and reporting needs
• Assist with safety tracking and compliance documentation
• Perform general administrative support for project teams as needed

Required Qualifications

• Experience supporting project teams in construction, facilities, or field service environments
• Strong Microsoft Office skills (especially Excel)
• Excellent organizational and communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Comfortable working with both office and field-based personnel

Preferred Qualifications

• Experience coordinating with field technicians or service teams
• Exposure to purchasing or procurement systems
• Experience with project documentation, tracking, or reporting systems
• Basic understanding of project costing or job tracking
• Microsoft Project experience is a plus

Education

• High School Diploma or equivalent required