Administrative Coordinator II

Insight Global; Pasadena (CA); On-site; USD 55,000 - 73,000; Full time

Job summary

Insight Global is seeking a Construction Support Specialist - Field to provide comprehensive administrative support to field leadership across multiple jobsites. Responsibilities include managing timecards, project documentation, and onboarding logistics for craft hires.

The role requires 3–5+ years in construction admin, proficiency with Box and Excel, and strong organizational and communication skills to operate in a fast-paced field environment.

Qualifications

• Must have high school diploma or GED; degree preferred in construction management or related field.
• 3–5+ years of progressive administrative experience supporting commercial construction operations, specialty trade contracting, or engineering project teams.
• Proficiency with electronic timekeeping systems, Box, Excel, and mobile workflow tools.
• Understanding of construction field operations, trade labor classifications, and jobsite safety documentation.

Responsibilities

• Manage timecard collection, verification, and superintendent sign-off across assigned projects.
• Manage project-specific administrative support across multiple jobsites.
• Audit and reconcile field labor data and compliance documentation for Equality Funds and Market Recovery program submittals.
• Organize and audit Box project folders for consistency and document accessibility.
• Monitor craft personnel safety certifications and coordinate recertification and training logistics.
• Facilitate Day 1 onboarding orientations for craft new hires and verify digital intake documentation.
• Assist with tracking regional iPad assignments and hardware swaps.
• Provide training and troubleshooting for construction operations software and mobile timekeeping applications.
• Identify administrative bottlenecks and submit workflow improvements.

Skills

Timekeeping systems

Box platform

Excel

Mobile workflow tools

Interpersonal skills

Organizational skills

Education

High school diploma or GED

Associate or Bachelor degree in construction management or related

Tools

Box

Excel

Mobile workflow tools

Job description

The Construction Support Specialist - Field provides comprehensive administrative support to field leadership, independently managing project-specific workflows, weekly timecard completion, safety certification tracking, and Box project documentation.

Responsibilities:

• Manage timecard collection, verification, and superintendent sign-off across assigned projects.
• Manage project-specific administrative support across multiple jobsites.
• Audit and reconcile field labor data and compliance documentation for Equality Funds and Market Recovery program submittals.
• Organize and audit Box project folders for consistency and document accessibility.
• Monitor craft personnel safety certifications and coordinate recertification and training logistics.
• Facilitate Day 1 onboarding orientations for craft new hires and verify digital intake documentation.
• Assist with tracking regional iPad assignments and hardware swaps.
• Provide training and troubleshooting for construction operations software and mobile timekeeping applications.
• Identify administrative bottlenecks and submit workflow improvements.

Qualifications:

• High school diploma or GED required; Associate or Bachelor degree in construction management, business, or related discipline preferred.
• 3–5+ years of progressive administrative experience supporting commercial construction operations, specialty trade contracting, or engineering project teams.
• Ability to work independently and anticipate superintendent administrative needs.
• Proficiency with electronic timekeeping systems, Box, Excel, and mobile workflow tools.
• Understanding of construction field operations, trade craft labor classifications, and jobsite safety documentation.
• Strong interpersonal, organizational, multitasking, and communication skills.
• Ability to learn new programs and processes and work effectively in a fast-paced environment.