Administrative Support Specialist

Insight Global; Reno (NV); On-site; USD 60,000 - 85,000; Full time

Job summary

Insight Global is seeking a Construction Support Specialist - Field to provide autonomous administrative relief to field leadership on multiple projects in Reno, NV. You will manage timecards, document control, safety certification tracking, and onboarding logistics, partnering with field crews and superintendents.

You have 3–5+ years in construction administration, a solid grasp of timekeeping tools, Box, and Excel, and strong communication to resolve operational bottlenecks and keep projects

Qualifications

• High school diploma or GED; associate or bachelor preferred.
• 3–5+ years supporting commercial construction operations or engineering projects.
• Experience with timekeeping, Box, and Excel.

Responsibilities

• Oversee end-to-end timecard collection, verification, and sign-off to ensure weekly deadline compliance.
• Anticipate and prioritize field administrative needs across multiple jobsites.
• Audit and reconcile field labor data and documentation for monthly funds and submittals.
• Organize Box project folders for regional consistency and accessibility.
• Monitor safety certification renewals and coordinate recertification with Safety Team.
• Lead Day 1 onboarding for craft hires and verify digital intake packets on iPads.

Skills

Electronic timekeeping

Independent work

Communication with field teams

Education

High school diploma or GED

Associate degree (preferred)

Bachelor’s degree (preferred)

Tools

Box

Excel

Job description

• High school diploma or GED equivalent required; an Associate or Bachelor degree in construction management, business, or related discipline is preferred.
• 3 to 5+ years of progressive administrative experience directly supporting commercial construction operations, specialty trade contracting, or engineering project teams.
• Demonstrated capability to work independently with minimal day-to-day supervision, proactively anticipating superintendent administrative requirements and resolving operational roadblocks.
• Strong proficiency with electronic timekeeping systems, cloud file storage (Box), spreadsheet data analysis (Excel), and mobile workflow tools.
• Solid understanding of construction field operations, trade craft labor classifications, and jobsite safety documentation standards.
• Excellent interpersonal and relationship-management skills, with the ability to communicate assertively and collaboratively with field crews, general superintendents, and project executives.

Plusses:

• Experience within a large financial institution or similarly complex enterprise environment
• Direct experience with Oracle Ledger
• Background supporting Finance Technology architecture
• Experience working with globally distributed teams
• Prior progression from a hands‑on technical/architecture role into a strategic leadership role

Job Description:

The Construction Support Specialist - Field operates with autonomy and construction operations experience to provide comprehensive administrative relief to field leadership, independently managing project‑specific support workflows, driving weekly timecard completion, partnering with Safety on certification tracking, and optimizing Box project documentation consistency.

• Manages the end‑to‑end timecard collection, verification, and superintendent sign‑off process across assigned projects, ensuring 100% submission compliance prior to weekly deadlines.
• Independently manages and prioritizes project‑specific support tasks across multiple jobsites, anticipating superintendent administrative needs to remove operational bottlenecks.
• Audits, compiles, and reconciles field‑level labor data and compliance documentation required for monthly Equality Funds and Market Recovery program submittals.
• Partners with field leadership to systematically review, organize, and audit Box project folder structures to ensure strict regional consistency and document accessibility.
• Proactively monitors safety certification compliance for all project craft personnel, identifies upcoming expirations, and leads recertification coordination and training logistics in collaboration with the Safety Team.
• Facilitates in‑person Day 1 onboarding orientations for craft new hires, verifying complete digital intake packet completion on provisioned iPads and confirming site orientation checklists.
• Assists the Construction Support Specialist – Technical Operations with the regional iPad asset pool, including tracking assignments and coordinating physical hardware swaps.
• Provides hands‑on training and troubleshooting support to field leadership on construction operations software and mobile timekeeping applications.
• Identifies recurring field administrative bottlenecks and submits actionable feedback and draft workflow improvements to the Lead and Supervisor.