Project Specialist

LHH; Milwaukee (WI); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work

Medical coverage

Dental coverage

401k plan

PTO

Job summary

LHH is partnering with a respected nonprofit organization focused on advancing science, research, education, and professional development within healthcare and life sciences.

We are seeking a highly organized Project Specialist to support programs, projects, events, and operational initiatives. This is ideal for an early-career professional who enjoys coordinating complex projects and collaborating across teams.

Qualifications

• Bachelor's degree required.
• 1–2 years of project coordination/operations experience.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines.
• Excellent communication and stakeholder management.
• Experience with Microsoft 365 (Excel, Word, Outlook, Teams, SharePoint).
• Experience with project management tools (Asana, Monday.com, Smartsheet, Trello) a plus.
• Experience with databases/CRM or membership management platforms preferred.
• Analytical mindset and ability to report on data.
• Some evening/weekend support and limited travel may be required.

Responsibilities

• Coordinate and support multiple programs and initiatives from planning through execution.
• Manage project timelines, communications, documentation, and reporting.
• Serve as a primary point of contact for participants, reviewers, volunteers, and stakeholders.
• Track submissions, applications, deadlines, and deliverables.
• Assist with meeting planning, scheduling, logistics, and follow-up activities.
• Maintain records, SOPs, and program documentation.
• Analyze data to support reporting and decision-making.
• Identify opportunities to improve processes and workflows.
• Support special projects and annual events throughout the year.

Skills

Project coordination

Organizational skills

Communication

MS 365 proficiency

PM tools proficiency

Data interpretation

Education

Bachelor's degree

Tools

Asana

Monday.com

Smartsheet

Trello

SharePoint

Job description

Hybrid | Greater Milwaukee Area (2 days onsite per week)

Benefit offerings for full-time employment include hybrid work environment, medical, dental, and more, 401k plan, PTO, and other perks.

LHH is partnering with a respected nonprofit organization focused on advancing science, research, education, and professional development within a rapidly evolving healthcare and life sciences field.

We're seeking a highly organized and detail-oriented Project Specialist to support a variety of programs, projects, events, and operational initiatives. This is an excellent opportunity for an early-career professional who enjoys coordinating complex projects, collaborating across teams, managing timelines, and contributing to meaningful work that supports scientific advancement and professional education.

What We're Looking For

• Bachelor's degree required


• 1-2 years of experience in project coordination, program administration, operations, nonprofit organizations, associations, higher education, or a related field


• Strong organizational skills with exceptional attention to detail


• Ability to manage multiple priorities and deadlines simultaneously


• Excellent communication and stakeholder management skills


• Experience with Microsoft 365 (Excel, Word, Outlook, Teams, SharePoint)


• Experience with project management tools such as Asana, Monday.com, Smartsheet, Trello, or similar is a plus


• Experience working with databases, CRM systems, or membership management platforms is preferred


• Analytical mindset with the ability to gather, interpret, and report on data


• Some evening/weekend support may be required during peak program periods, along with limited annual travel

What You'll Do

• Coordinate and support multiple programs and initiatives from planning through execution


• Manage project timelines, communications, documentation, and reporting


• Serve as a key point of contact for program participants, reviewers, volunteers, and stakeholders


• Track submissions, applications, deadlines, and project deliverables


• Assist with meeting planning, scheduling, logistics, and follow-up activities


• Maintain records, databases, standard operating procedures, and program documentation


• Analyze and compile data to support reporting and decision-making


• Identify opportunities to improve processes and workflows


• Support special projects, strategic initiatives, and annual events throughout the year

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance