Project Services Coordinator — CRM & Grants

Roberts Civil Engineering; Baxley (GA); On-site; USD 45,000 - 65,000; Full time

Job summary

Roberts Civil Engineering is seeking a Project Services Coordinator for our Consulting Division. This role provides project coordination support to assigned project managers, including the Grant Manager, while maintaining CRM responsibilities.

The ideal candidate will organize project information, deadlines, communications, and documentation; maintain lead and opportunity records; prepare reports; and support CRM users across project, client, and business‑development processes.

Qualifications

• Bachelor’s degree preferred; relevant experience in project coordination, grants administration, or business administration may be considered.
• 1–3 years of experience coordinating projects, deadlines, records, meetings, or submissions preferred.
• Experience supporting grant-funded work, municipal consulting, or professional services environment is a plus.
• Experience maintaining CRM, project, or business-development records and preparing recurring reports is preferred.
• Strong organizational, written communication, documentation, and follow-through skills.
• Ability to manage multiple assignments and deadlines while maintaining accurate records.

Responsibilities

• Support project managers with project documentation, schedules, meetings, action items, deadlines, submissions, and follow-up activities.
• Create and maintain project documents using approved templates and systems.
• Collect required project and grant-related information and coordinate timely completion of deliverables.
• Maintain organized project files, notes, status information, and supporting documentation.
• Coordinate communications with clients, agencies, review authorities, partners, contractors, subcontractors, and internal teams.
• Assist with proposals, grant materials, applications, and reports.
• Track requirements, milestones, and owner assignments; escalate delays or risks as needed.
• Prepare agendas and materials for meetings; document decisions and follow-up items.
• Administer CRM data processes and updates to records.
• Provide CRM user support and guidance; ensure data quality and respond to questions.
• Monitor RFP/RFQ and grant sources; route opportunities to decision-makers.
• Coordinate with Marketing & Communications and technical teams on proposals and related materials.

Skills

Organizational skills

Written communication

Multitasking

Independent worker

Education

Bachelor's degree

Tools

CRM systems

Monday.com

Adobe InDesign

Microsoft Office

Job description

Roberts Civil Engineering is seeking a Project Services Coordinator for our Consulting Division. This role provides project coordination support to assigned project managers, including the Grant Manager, while maintaining CRM responsibilities.

The ideal candidate will organize project information, deadlines, communications, and documentation; maintain lead and opportunity records; prepare reports; and support CRM users across project, client, and business‑development processes.