Project Services Coordinator

Colliers Engineering & Design; Conshohocken (Montgomery County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Company paid medical, dental, and visn

Paid pregnancy disability leave

Disability insurance (short/long-term)

Life insurance

401(k)/Roth with match

Paid time off including parental and

Military leave

Job summary

Colliers Engineering & Design is seeking a Project Services Coordinator to join our Conshohocken, PA office. The role provides support to project priorities, schedules and client requirements under guidance from the Project Manager or Project Services Manager.

Responsibilities include managing project documents, tracking items, coordinating with internal teams and clients, attending meetings, and ensuring timely responses. Travel may be required based on project needs.

Qualifications

• Associate degree or equivalent with education/experience.
• 2+ years of related experience.
• Notary public preferred.

Responsibilities

• Perform tasks in support of multiple projects with guidance.
• Prepare, manage, and track project documents (agreements, correspondence, deliverables, insurance, submittal logs, site visit schedules).
• Follow up with internal team on open/overdue items.
• Prepare and track budget authorization requests within PM systems.
• Assist in creation and maintenance of project files.
• Track and coordinate with outside parties to ensure timely responses.
• Communicate and coordinate with team members, outside parties, and clients to advance projects.
• Attend project meetings or conference calls as needed.
• Understand company services and structure.
• Travel based on client/project needs.
• Handle additional tasks as directed.

Skills

Professional presentation and Interper

Microsoft Office

Attention to detail

Highly organized

Prioritize tasks

Discretion with confidential info

read/write English

Education

Associate Degree

Tools

Microsoft Office

Job description

Overview

Colliers Engineering & Design is seeking a Project Services Coordinator to join our Conshohocken, PA office. This Project Services Coordinator with guidance from Project Manager or Project Services Manager, performs duties in support of project priorities, schedules, and client requirements.

Responsibilities

• Perform specific tasks in support of multiple concurrent projects with guidance.


• Prepare, manage, and track project related documents such as agreements, correspondence, deliverables, insurance, submittal logs, site visit schedules, etc.


• Follow up with internal team members on open/overdue items.


• Prepare, submit, track, and act upon budget authorization requests within client(s) project management system(s) as directed.


• Assist in the creation and maintenance of project files.


• Track correspondence between project manager and various outside parties to ensure timely responses, responding on behalf of project manager as appropriate.


• Effectively communicate and coordinate with internal team members, outside parties, and client(s) to advance projects.


• Attend project related meetings or participate in conference calls as needed or requested.


• Understand the company's services, operations, and organizational structure.


• Additional projects as directed by the Project Services Manager or Project Manager.


• Ability to travel based on client or project needs.


• Additional tasks as directed.

Qualifications

• Associate Degree from an accredited institution or equivalent in education and experience.


• 2+ years of related experience.


• Notary public preferred.


• Professional presentation and interpersonal skills.


• Proficient in use of Microsoft Office.


• Demonstrated work ethic with great attention to detail.


• Highly organized.


• Ability to prioritize tasks and overall workload.


• Professionalism and discretion when handling confidential information.


• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

What We Offer

At Colliers Engineering & Design, our people are our most important resource. That's why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

• company paid medical, dental, and vision coverage


• paid pregnancy disability leave


• short- and long-term disability insurance


• life insurance


• a company-matched 401(k)/Roth


• paid time off that includes parental and military leave


• employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education

• a free in-house resource for hundreds of educational and self-enrichment courses


• mentorship program


• wellness program


• Women's Organization


• ongoing philanthropic opportunities