Project Services Coordinator

HILGARTWILSON, LLC; City of Albany, Buffalo (NY, NY); On-site; USD 2,892,960 - 4,649,400; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision coverage

401(k) retirement plan / Roth

Job summary

Colliers Engineering & Design is seeking a Project Services Coordinator to join our Albany, NY or Buffalo, NY office. This role supports project priorities, schedules, and client requirements under guidance from the Project Manager or Project Services Manager.

You will prepare and track documents, manage budgets, and coordinate with internal teams and clients. Travel may be required to meet project needs and ensure on-time delivery.

Qualifications

• Associate degree or equivalent in education and experience.
• 2+ years of related experience.
• Notary public preferred.
• Proficient in Microsoft Office and able to manage multiple tasks.
• Professional presentation and interpersonal skills.

Responsibilities

• Support multiple projects with guidance from project leaders.
• Prepare, manage, and track project documents and logs.
• Follow up on open/overdue items with internal teams.
• Assist with budget authorization requests in PM systems.
• Maintain project files and track communications.
• Coordinate with internal and external parties to advance projects.
• Attend meetings and participate in conference calls as needed.
• Travel as required by client or project needs.

Skills

Professional presentation

Interpersonal skills

Highly organized

Attention to detail

Prioritization / time management

Discretion with confidential info

English communication

Education

Associate degree or equivalent

Tools

Microsoft Office

Job description

Overview

Colliers Engineering & Design is seeking a Project Services Coordinator to join our Buffalo, NY or Albany, NY office. This Project Services Coordinator with guidance from Project Manager or Project Services Manager, performs duties in support of project priorities, schedules, and client requirements.

Responsibilities

• Perform specific tasks in support of multiple concurrent projects with guidance.
• Prepare, manage, and track project related documents such as agreements, correspondence, deliverables, insurance, submittal logs, site visit schedules, etc.
• Follow up with internal team members on open/overdue items.
• Prepare, submit, track, and act upon budget authorization requests within client(s) project management system(s) as directed.
• Assist in the creation and maintenance of project files.
• Track correspondence between project manager and various outside parties to ensure timely responses, responding on behalf of project manager as appropriate.
• Effectively communicate and coordinate with internal team members, outside parties, and client(s) to advance projects.
• Attend project related meetings or participate in conference calls as needed or requested.
• Understand the company's services, operations, and organizational structure.
• Additional projects as directed by the Project Services Manager or Project Manager.
• Ability to travel based on client or project needs.
• Additional tasks as directed.

Qualifications

• Associate Degree from an accredited institution or equivalent in education and experience.
• 2+ years of related experience.
• Notary public preferred.
• Professional presentation and interpersonal skills.
• Proficient in use of Microsoft Office.
• Demonstrated work ethic with great attention to detail.
• Highly organized.
• Ability to prioritize tasks and overall workload.
• Professionalism and discretion when handling confidential information.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Compensation: $21.63 to $33.75 per hour (depending on qualifications)

What We Offer

At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.