Project Services Coordinator

HILGARTWILSON, LLC; Phoenix (AZ); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Job summary

Colliers Engineering & Design, in Phoenix, AZ, seeks a Project Services Coordinator to support project priorities, schedules, and client requirements under guidance from a Project Manager.

You will prepare and track project documents, manage budgets, and coordinate with internal teams and clients. Travel may be required. This role offers a comprehensive benefits package and opportunities for professional growth.

Qualifications

• Requires reading/writing and understanding English for communications and instructions.

Responsibilities

• Support multiple concurrent projects under guidance.
• Prepare, manage, and track project documents (agreements, correspondence, deliverables, logs).
• Follow up with internal teams on overdue items.
• Prepare and track budget authorization requests in project management systems.
• Maintain project files (electronic and hard copies).
• Track and manage project communications with internal/external parties.
• Communicate effectively with internal teams, outside parties and clients.
• Prepare memos, reports and other project documents as directed.
• Travel may be required based on client or project needs.

Skills

Project coordination

Documentation management

Communication

Education

Associate Degree

Job description

Overview

Colliers Engineering & Design is seeking a Project Services Coordinator to join our Phoenix, AZ office. This Project Services Coordinator with guidance from Project Manager or Project Services Manager performs duties in support of project priorities, schedules, and client requirements.

Responsibilities

• Perform specific tasks in support of multiple concurrent projects with guidance.
• Prepare, manage, and track project related documents such as agreements, correspondence, deliverables, insurance, submittal logs, RFI Logs, site visit schedules, etc.
• Follow up with internal team members on open/overdue items.
• Prepare, submit, track, and act upon budget authorization requests within client(s) project management system(s) as directed.
• Assist in the creation and maintenance of project files, including both electronic and hard copies. This may include scanning, mailing, and filing documents.
• Track correspondence between project manager and various outside parties to ensure timely responses, responding on behalf of project manager as appropriate.
• Effectively communicate and coordinate with internal team members, outside parties, and client(s) to advance projects.
• Prepare and review memos, reports and other project documents as directed.
• Understand the company's services, operations, and organizational structure.
• Additional projects as directed by the Project Services Manager or Project Manager.
• Ability to travel based on client or project needs.
• Additional tasks as directed.

Qualifications

• Associate Degree from an accredited institution or equivalent in education and experience.
• 2+ years of related experience.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

What We Offer

We offer a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects. We provide a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women's Organization and ongoing philanthropic opportunities.