Project Services Coordinator

HILGARTWILSON, LLC; Conshohocken (Montgomery County); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) plan

Paid time off

Parental leave

Professional license bonuses

Job summary

Colliers Engineering & Design is seeking a Project Services Coordinator in Conshohocken, PA to support project priorities, schedules, and client requirements under the guidance of a Project Manager. The role involves handling documents, tracking items, budget requests, and coordinating with internal and external stakeholders.

Qualifications include an Associate Degree or equivalent, 2+ years of related experience, professional presentation, strong organizational skills, and proficiency in

Qualifications

• Associate degree or equivalent in education and experience.
• 2+ years of related experience.
• Notary public preferred.
• Professional presentation and interpersonal skills.
• Proficient in use of Microsoft Office.
• Demonstrated work ethic with great attention to detail.
• Highly organized.
• Ability to prioritize tasks and overall workload.
• Professionalism and discretion when handling confidential information.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Responsibilities

• Perform tasks to support multiple concurrent projects with guidance.
• Prepare, manage, and track project-related documents (agreements, correspondence, deliverables, insurance, submittal logs, site visit schedules).
• Follow up with internal team members on open/overdue items.
• Prepare, submit, track, and act on budget authorization requests within project management systems as directed.
• Assist in creation and maintenance of project files.
• Track correspondence between project manager and outside parties; respond on behalf of project manager as appropriate.
• Communicate and coordinate with internal teams, outside parties, and clients to advance projects.
• Attend project meetings or conference calls as needed.
• Understand Colliers Engineering & Design's services, operations, and structure.
• Travel as needed; take on additional tasks as directed.

Skills

Professional presentation

Interpersonal skills

Organizational skills

Attention to detail

Prioritize tasks

English proficiency

Notary public

Microsoft Office

Education

Associate degree or equivalent

Tools

Microsoft Office

Job description

Overview

Colliers Engineering & Design is seeking a Project Services Coordinator to join our Conshohocken, PA office. This Project Services Coordinator with guidance from Project Manager or Project Services Manager, performs duties in support of project priorities, schedules, and client requirements.

Responsibilities

• Perform specific tasks in support of multiple concurrent projects with guidance.
• Prepare, manage, and track project related documents such as agreements, correspondence, deliverables, insurance, submittal logs, site visit schedules, etc.
• Follow up with internal team members on open/overdue items.
• Prepare, submit, track, and act upon budget authorization requests within client(s) project management system(s) as directed.
• Assist in the creation and maintenance of project files.
• Track correspondence between project manager and various outside parties to ensure timely responses, responding on behalf of project manager as appropriate.
• Effectively communicate and coordinate with internal team members, outside parties, and client(s) to advance projects.
• Attend project related meetings or participate in conference calls as needed or requested.
• Understand the company's services, operations, and organizational structure.
• Additional projects as directed by the Project Services Manager or Project Manager.
• Ability to travel based on client or project needs.
• Additional tasks as directed.

Qualifications

• Associate Degree from an accredited institution or equivalent in education and experience.
• 2+ years of related experience.
• Notary public preferred.
• Professional presentation and interpersonal skills.
• Proficient in use of Microsoft Office.
• Demonstrated work ethic with great attention to detail.
• Highly organized.
• Ability to prioritize tasks and overall workload.
• Professionalism and discretion when handling confidential information.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

What We Offer

At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes:

• company paid medical, dental, and vision coverage
• paid pregnancy disability leave
• short- and long-term disability insurance
• life insurance
• a company-matched 401(k)/Roth
• paid time off that includes parental and military leave
• employee referral and professional license bonuses
• a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through

• a free in-house resource for hundreds of educational and self-enrichment courses
• mentorship program
• wellness program
• Women’s Organization
• ongoing philanthropic opportunities.